Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION
MEETING NO. 1499

December 15, 2016


1.0 MEETING CALLED TO ORDER –- The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held on Thursday, December 15, 2016. President Clowser called the meeting to order at 7:32 p.m.

1.1 SALUTE TO THE FLAG -– President Clowser led the audience in the pledge of allegiance.

1.2 ROLL CALL –- Directors Michelle Clowser, Diane Wydler, Steve Kirk, and Kyle Carlson were present, and Kathie Ready was absent (excused).

2.0 PUBLIC COMMENT Items not on the Agenda -– A member asked the Board to invite a Hayward Area Recreational District (HARD) representative to an upcoming Board meeting to ask them how the bond money that was approved in the November election, will be delegated. A non member announced that there is a new program being run by HARD at the Duck Park for seniors, and invited residents to attend. A member reported on the January 2017 programs at the San Lorenzo Library. These will include Yoga, “Tracy the Animal Guy” and a Jazz Trio. She left a schedule for these events on the back table for residents.

A member said that she is concerned about the low flying planes flying over San Lorenzo from the Hayward Airport. She called in her complaints and airport staff said they would talk to their controllers. The activity stopped for a few days and has started again. This is unacceptable and she asked that the Board look into this. A member said that he has asked for a meeting with the Hayward airport staff about the issue of these low flying planes and has this meeting confirmed for next Monday. He is also concerned about the status of the sign/light that says “San Lorenzo Village” near the old Kavanaugh’s building. He asked the Board to contact the Bohannon Organization and/or the County and ask that the sign be “gifted” to the Association and retained for its historical significance and its reference to the “Village” area.

*7.1 House of the Month, Mr. and Mrs. Bledsoe, 16044 Via Granada (Timed Agenda 7:45 p.m.) -– The member’s were not present. Pictures of the home were shown to the audience and President Clowser congratulated the homeowners for maintaining a beautiful front yard.

3.0 MINUTES OF THE PREVIOUS MEETING

3.1 Approval of Board Meeting Minutes # 1495 on November 17, 2016 –- Director Wydler moves to approve, Director Carlson seconds, the motion carries unanimously.

3.2 Approval of Work Session Meeting Minutes #1496 on December 7, 2016 -– Director Kirk moves to approve, Director Carlson seconds the motion carries unanimously.

3.3 Disposition of Executive Session Meeting Minutes #1497 -– The Administrator reported that the meeting was a discussion about staff holiday bonuses. Director Kirk and Director Wydler were concerned that they did not receive this agenda in a timely fashion and discussed how to better communicate agenda items with each other and the membership in the future. The Administrator said that in the future he would make sure all board members receive a copy of the agendas immediately after the Board President reviews and approves them.

3.4 Approval of Executive Session Meeting Minutes #1497 December 7, 2016 -– Director Kirk moves to approve, Director Wydler seconds, the motion carries unanimously.

4.0 COMMITTEE REPORTS

4.1 Community Event Committee –- Director Wydler reported that the Winterfest celebration went very well, there were over 100 people in attendance. The Arroyo High School marching band performed and pictures were taken with Santa and Mrs. Claus. The committee is discussing partnering with the San Lorenzo Library to host the annual Lunar New Year event.

4.2 Ad Hoc CC&R Implementation Committee -– No meeting, no report.

5.0 COMMENTS FROM PUBLIC AGENCIES

5.1 CHP (7:40 p.m.) -– Deputy Bauer reported that the CHP did speed enforcement on the Paseo Grande overpass and issued several speeding tickets. Ducey Way (the alleyway behind the Association) is not enforced by the county, the signs were put up by the property owner and enforced by them. A member thanked the CHP for the speeding enforcement on Paseo Grande.

5.2 Sheriff’s Office -– Deputy Swalwell introduced Deputy Matt Gordon who will be his new partner patrolling San Lorenzo. The crime statistics for the month were left on the back table for members. There were a lot of robberies for November, most occurring near the Bayfair Bart Station, which is in the San Lorenzo jurisdiction. Sheriffs have increased the patrol in this area and the statistics for December should show a decrease of crime in the area due to this enforcement. Next Wednesday they will be hosting a toy drive at the Cop Shop and Eden Night Live will be ongoing through the end of December.

5.3 Supervisor Wilma Chan –- No staff present, no report.

5.4 Zoning Enforcement –- A report was left on the back table.

6.0 FINANCIAL REPORT (motion required)

6.1 Approval of November 2016 Expenditures -– Director Kirk moves to approve, Director Carlson seconds, the motion carries unanimously.

7.0 OTHER BUSINESS (motions may be required)

*7.1 House of the Month, Mr. and Mrs. Bledsoe, 16044 Via Granada (Timed Agenda – 7:45 p.m.) -– See timed agenda item above.

7.2 Home Repair Funding, Mabel Smith, Alameda County Healthy Homes Department (Timed Agenda Item 8:00 p.m.) -- Smith reported on the County’s Healthy Home Department and its Housing Rehabilitation Program. This program gives grants and/or low interest loans to low income homeowners and tenants for minor repairs and exterior improvements. They also have a $10, 000 grant for each home in need of lead testing, removal and/or repair. Smith distributed flyers on the program and asked members to call 510-567-8280 for more information. The program runs throughout the unincorporated and incorporated areas of Alameda County. Director Kirk asked if trimming of a front yard tree would be covered under this program. Smith said no, landscaping and/or tree maintenance is not part of the program. Trees causing damage to a structure can be removed and covered with this funding. Sidewalk repair and lateral sewer replacement is also covered under this program.

8.0 ADMINISTRATOR’S REPORT

8.1 Operations -- The Administrator reported that the office ordered door hangers to distribute to homes in the Association with front yard trees. These hangers give information about the current requirements for tree trimming or removal. The Administrator thanked member, Michelle Swartz, for volunteering to distribute them. The HVAC system for the hall is complete and the county will be inspecting the work sometime next week. The mold report came back negative (no mold was found), for the leak in the Fire House. The Association’s yearly assessment bills were sent out last Friday. No member stepped forward to run for the seat on the Association Board of Directors, thus there will be no election this year. The Board will need to choose a new Director by its February 16, 2017 Board meeting. In January 2017, the Association will have a new website which will be updated and more user friendly.

9.0 LIENS AND VIOLATIONS REPORT (motion may be required) –- The Administrator stated that there were seven (7) liens released since the November 2016 Board meeting. The violation letters were as follows:

November 2016 Violation Report

  Violation                              No. of Letters

Inoperable Vehicles in driveway               7
Recreational veh in front/side yard          13
General maintenance of property               0
Unpaved parking                               4                   
Yard maintenance                             26
Holiday lights                                0
Building maintenance                          2
Working on vehicles                           0
Barking dogs                                  2
Prohibited animals                            0
Excessive noise                               0
No home business                              0
Other                                        25
Multiple violations                          14
Plans needed                                 12

Total                                       105

Director Kirk moves to approve the liens and violation report, Director Carlson seconds, the motion carries unanimously.

10.0 CC&R HEARING REPORT

10.1 Disposition of Executive Session #1498 on December 15, 2016 –- The Administrator reported that the meeting was rescheduled to January 2017 due to a lack of quorum of the Board.

10.2 Approval of Minutes of Executive Session #1494 on November 17, 2016 -– No quorum, no meeting.

11.0 BOARD REPORTS –- President Clowser reported that Supervisor Chan’s County update included the Hesperian Streetscape. The delays for this project are due to the work being done by PG&E and the underground conduits. The streetscape will be adding greenbelts for bicycles and there will be new signage for the San Lorenzo entrance on Hesperian. She said that the new owner of the property where Kavanaughs and the old Mervyns parking lot are located was present at Supervisor Chan’s update. He will be invited to the January or February Board meeting, to update members on the status of this his development. President Clowser encouraged members to keep this in mind and to speak with him about gifting the “San Lorenzo Village Sign” in front of Kavanaughs.

Director Wydler said that she also attended Supervisor Chan’s update which was very informative. She asked staff to request that the Supervisor’s District Representative bring slides of the Hesperian Streetscape project to an upcoming Board meeting. The work will start on Hesperian in the spring of 2017.

Director Kirk said that he sits on the EALI Community Representation Committee for an Eden Area Municipal Advisory Council (MAC). He was recently contacted by another member who said that he had requested to come to an Association Board meeting to discuss the formation a MAC for the area, and was discouraged. President Clowser stated that someone had approached her at Supervisor Chan’s event and she had told him that she alone could not make a decision one way or another to put an item on the agenda, the entire Board would need to be involved. She encouraged this person to come and speak during Public Comment at the Board’s December 2016 meeting. The Administrator and Operations Manager said that they had received an email from this same individual and had encouraged him to attend a Board meeting after the first of the year, in January or February 2017. Director Kirk asked that the MAC presentation be put on the next Board meeting agenda. The Administrator said that he would set up the presentation with this individual for the January 19, 2017 Board meeting.

12.0 ADJOURNMENT –- President Clowser adjourned the meeting at 8:50 p.m.


Respectfully Submitted,


Diane Wydler
Secretary/Treasurer


Recorded and Transcribed by: Kathleen Harrigan
Reviewed by: Eugene Osipov, Administrator