Reposted by San Lorenzo Express



December 17, 2015

1.0 MEETING CALLED TO ORDER – The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held on Thursday, December 17, 2015. President Auten called the meeting to order at 7:34 p.m.

1.1 SALUTE TO THE FLAG – President Auten led the audience in the pledge of allegiance.

1.2 ROLL CALL – Directors Wes Auten, Steve Kirk, Kyle Carlson, Michelle Clowser, and Cheryl Hoffmann were present.

2.0 PUBLIC COMMENT – Items not on the Agenda – A member suggested that the Board allow more time for review of the revisions to the Fence policy. She was confused as to whether existing fences would be grandfathered in. A member stated that he was very disappointed with the lack of attendance at the Candidate Forum. A member suggested that the Association work with Alameda County to coordinate Lorenzo Theater tours for the summer of 2016. He was afraid if the Association did not act quickly, the tours would never happen.


3.1 Approval of Board Meeting Minutes #1446 on November 19, 2015 – Director Kirk moves to approve, Director Carlson seconds, the motion carries unanimously.

3.2 Approval of Work Session Minutes #1447 on December 3, 2015 – Director Kirk moves to approve, Director Hoffmann seconds, the motion carries with four (4) ayes (Auten, Carlson, Kirk, Hoffmann) and one (1) abstention (Clowser).

3.3 Disposition of Executive Session Minutes #1448 on December 3, 2015 – The Administrator reported that the Board met to discuss whether there were funds to award a year-end bonus to employees.

3.4 Approval of Executive Session Minutes #1448 on December 3, 2015 – Director Kirk moves to approve, Director Carlson seconds, the motion carries with four (4) ayes (Auten, Carlson, Kirk, Hoffmann) and one (1) abstention (Clowser).

*7.1 House of the Month – Dianne Clark, 1050 Via Bregani (Timed Agenda item 7:40 p.m.) - The Administrator stated that the homeowner had a conflict and could not be present. The Board congratulated the homeowner for the beautiful upkeep of her home and a picture of her house was shown to the audience. The Administrator said that a $50 gift certificate would be mailed to winner.

**7.2 "Better BART" Initiative - Update, Brett Badelle, BART Government and Community Relations, (Timed Agenda item 7:45 p.m.) – Badelle gave a report on the new upgrades to BART which include the Oakland-Airport connection; the Pittsburg/Baypoint-Antioch extension; the Silicon Valley extension; and the Warm Springs/Fremont project. He said that BART expects an increase in ridership in the coming years and it will be working to accommodate this increase by improving its fleet size and infrastructure. He noted that many of the trains and stations are older and in need of an upgrade. Both the Association Board and members asked Badelle to make upgrades at the Bay Fair BART station a priority. It is in need of better lighting, parking, and an increase in BART police for public safety. It was noted that little to nothing has been done to improve that station since it was built in the 1970s. Badelle said that he would convey the community’s concerns back to BART and its Board of Directors.


4.1 Community Event Committee – Director Hoffmann reported that the Association's Winterfest was a great success. The Arroyo High School Marching Band led the event and Santa and Mrs. Claus rode in on the Fire Engine. There were many families and children at the event and it ended with caroling and the lighting of the tree. The Committee is preparing for its Volunteer Recognition Dinner on Thursday, January 14, 2016.

4.2 Ad Hoc CC&R Implementation Committee – Chair, Diane Wydler, reported the Committee did not meet this month. They have finished reviewing most of the Board policies. In January, the Committee will be looking at its final revisions to the Board's Outbuilding and Shed Policy. Both the revised Fence Policy and the revised Carport Policy will be printed in the Nov/Dec 2015 and Jan/Feb 2016 newsletters, respectively.


5.1 CHP – No Officer present, no report.

5.2 Sheriff's Department – Sgt. Bret Schueller reported that Deputy Stewart was in an accident and was unable to report the statistics for the past month. He said there has been a rise in crime with the holidays and encouraged residents to lock their vehicles when shopping. The Sheriff's department will have extra units patrolling on Friday and Saturday nights during the Holiday Season. The "Avoid the 21 Campaign" which targets drunk drivers, will begin this Friday, December 20th and run through January 1, 2016. A member thanked the sheriffs for keeping an eye on the Lorenzo Theater.

5.4 Zoning Enforcement – Copies of the report were left for members on the back table.

5.3 Supervisor Wilma Chan – District representative, Steve Jones, reported that the Supervisor's office is more than willing to help the Association coordinate the summer tours for the Lorenzo Theater. He congratulated the Association on a great Winterfest event again this year. The Supervisor's Holiday Party was well attended with over 100 residents who donated over 50 gifts to their toy drive. All these donations will be given to the Del Rey Preschool.

Jones stated that he is excited about the upcoming New Year when the Mercy Housing Project will be complete and the Hesperian Blvd Streetscape Project will be underway. The Supervisor has also heard numerous complaints about massage parlors and is working with County Counsel to regulate these types of businesses. This item will be on the agenda for the Unincorporated Services Committee in January. Supervisor Chan recently funded a program through the Alameda County District Attorney's Office called "Know Your Rights Campaign", where youth in Oakland and San Leandro are taught how to better understand their constitutional rights and how stay out of the criminal justice system. This program has been very successful in other areas and the Supervisor is very excited to be a part of it. Director Hoffmann asked if the "Know Your Rights Campaign" would be extended to the unincorporated areas. Jones said he was unsure; however, the Supervisor might look at other areas in the future. A member thanked the Supervisor for a wonderful holiday party and for supporting regulations for massage parlor businesses. A member asked why the Unincorporated Services Meeting is never posted on its website. Jones suggested that members look on the Board of Supervisors' website; however, he would talk to District IV, who manages the Unincorporated Services website, to make sure the agendas are on it in the future.

5.4 Zoning Adjustments – The report was left on the back table.

6.0 FINANCIAL REPORT (motion required)

6.1 Approval of November 2015 Expenditures – Director Carlson moves to approve, Director Kirk seconds, the motion carries unanimously.

7.0 OTHER BUSINESS (motions may be required)

*7.1 House of the Month – Dianne Clark, 1050 Via Bregani (Timed Agenda item 7:40 p.m.) - See timed agenda item above.

**7.2 "Better BART" Initiative - Update, Brett Badelle, BART Government and Community Relations, (Timed Agenda item 7:45 p.m.) – See timed agenda item above.


8.1 Operations – The Administrator stated that the assessments and the election materials with the ballots have been mailed to members. The Bohannon Room and the Community Hall stage have new carpet.

9.0 LIENS AND VIOLATIONS REPORT (motion may be required) – The Administrator said there were no liens released since the last Board meeting. No violation report was generated due to the fact that staff is being trained on how to create these reports in the new database (VMS).


11.0 BOARD REPORTS – None.

12.0 ADJOURNMENT – President Auten adjourned the meeting at 8:46 p.m.

Respectfully Submitted,

Kyle Carlson

Recorded and Transcribed by: Kathleen Harrigan
Reviewed by: Susan Kleebauer, Administrator