Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION
REGULAR BOARD MEETING
MEETING NO. 1647

November 21, 2019


1.0 CALL TO ORDER -- Vice President Diane Wydler called the meeting to order on Thursday, November 21, 2019 at 7:47 pm.

1.2 Roll Call -- Board Members present: Vice President Diane Wydler, Secretary/Treasurer Emanuel M.S. Robinson and Director John Chung. Board Members Excused: President Kathie Ready and Director Michelle Clowser. Staff Present: Administrator Debi Powers and Operations Manager Mai Vue.

1.3 Sign-in Sheet –- Vice President Wydler reminded all members who were present to sign-in at the back table.

2.0 PUBLIC COMMENTS (Items not on the Agenda) -- Items discussed included: A report of upcoming events from the San Lorenzo Village Library.

3.0 COMMENTS FROM PUBLIC AGENCIES (7:40 p.m.)

3.1 California Highway Patrol Office -- no report.

3.2 Sheriff’s Office -- Deputies Fiore and Swalwell gave a report.

3.3 Supervisor Chan’s Office -- Jared Savas shared upcoming county meetings, planning meetings, and events.

3.4 Zoning Enforcement -- a report was available.

4.0 OTHER BUSINESS (motion may be required)

4.1 Home of the Month -- A $50 Visa Gift Card was presented to 1115 Via Los Trancos for winning Home of the Month.

4.2 Review and Adoption of Accessory Dwelling Unit (ADU) Policy -- Secretary/Treasurer Robinson read the draft ADU Policy to the members in attendance. A motion was made to approve the ADU policy with grammatical correction section d to read "roof" instead of "foot", a period to be included at the end of the first sentence of section. The motion was seconded. The Board voted. The motion passed.

4.3 Appointment of Inspector of Elections -- The Board was asked to appoint Unilect as the Inspector of Election for the 2020 SLVHA Annual Meeting. A motion was made to appoint Unilect as the inspector of Elections. The motion was seconded. The Board voted. The motion passed.

5.0 LIENS AND VIOLATION REPORT (motion may be required)

1 lien, Acct. #31412, was released last month.

918 Violation Notices that were mailed: 212 Yard Maintenance, 309 Plans Required, 93 Building Maintenance, 50 Inoperative/Stored Vehicles, 48 Unpaved Parking, 26 Rv & Boats, 10 Noise Nuisance, 31 Items in Yard, 13 Homes Business/ADU’s. 74 Multiple Violations, and 52 Miscellaneous Violations (e.g. complaints of loud noise, dog barking, items in yard, etc.).

93 violations were closed.

A motion was made to accept the liens and violation report. It was seconded. The Board voted. The motion passed.

5.1 Acct# 31053: Resolution to Record Assessment Lien -- A motion was made to resolve to record an assessment lien against the property Acct. #31053. The motion was seconded. The Board voted. The motion passed.

5.2 Acct. #28525: Resolution to Record Assessment Lien -- A motion was made to resolve to record an assessment lien against the property Acct. #28525. The motion was seconded. The Board voted. The motion passed.

5.3 Acct #28545: Resolution to Record Assessment Lien -- A motion was made to resolve to record an assessment lien against the property #28545. The motion was seconded. The Board voted. The motion passed.

6.0 FINANCIAL REPORT (motion required)

6.1 Approval of the 4th Quarter Expenditures -- A motion was made to table the 4th Quarter Expenditures. The motion was seconded. The Board voted. The motion passed.

6.2 Approval of September 30, 2019 Financials -- A motion was made to approve the September 30, 2019 Financials. The motion was seconded. The Board voted. The motion passed.

6.3. Approval of October 31, 2019 Financials -- A motion was made to approve the October 31, 2019 Financials. The motion was seconded. The Board voted. The motion passed.

6.4 Approval of Fund Transfer from Mutual of Omaha Operating Account to Wells Fargo Operating Account -- A motion was made to approve the fund transfer from Mutual of Omaha Operating Account to Wells Fargo Operating Account, It was seconded. The Board voted. The motion passed.

7.0 COMMITTEE REPORTS

7.1 Community Events -- Director Clowser gave an update on the 2019 Halloween Event and presented the Board with an amended Volunteer Agreement that will be used for all volunteers for all community events.

8.0 ADMINISTRATOR’S REPORT (motion may be required)

Currently we have 5767 residents. 5539 residents paid their 2019 assessments as of October 30, 2019. 228 accounts are still unpaid.

Office visits for the month of October: 84

Demands processed for the month of October: 17.

HVAC System in the Girl Scout Cabin went out. Lollipop Lane paid for repairs. They were informed that the system needs to be replaced. Proposals are being obtained for the replacement. Reserve Study does not reflect a line item for the HVAC System.

Allianz 3000 Sweeper (older sweeper): proposal was approved and repairs are being scheduled.

Elgin Sweeper: Has been returned and is back in operation.

Quotes for replacement of the 3 trees that were removed has been received from Loral, are being scheduled for replacement in January along with a tree planting ceremony to commemorate the 75th Anniversary celebration.

Roof and gutter cleaning: Bowstock’s report and proposal are still pending. The report from A-One Construction for roof inspection and gutter/roof cleaning was received and will be presented to the Board in December.

CGA Update: The approved changes to the logo use of historic and centered placement of est. 1945 has been sent to CGA.

Village Green: Terry Demmon: An email was sent to Terry Demmon informing him of a camper encampment in the parking lot of where the Village Green will be built and asking if he was ready to meet with the Board again to discuss the MOU. No response has been received to date.

Accounts with dues delinquent in excess of $1,000.00 or more will be referred to Alterra for collection the first part of December instead of October due to a recent change in law.

Driveway Apron Repair: The repairs have been completed, the County inspection completed, and the cones removed.

Annual Meeting 2020: The new Call for Candidacy was mailed out through SouthData, confirmation of the mailing was received 10-3-19. A meeting was held with Unilect regarding the 2020 Annual Election. The ballot counting is scheduled for Friday, February 7th at 10 am. Deadline for Ballots to be received is February 6, 2020 at 5 pm. The next step in the process is to mail out the Notice of Meeting the first week in December after the December 2, 8:30 am deadline for submission. The notice will be given to SouthData On December 2nd or 3rd depending on when the notice is received back from legal counsel. The hope is to have the notice in the mail through SouthData by December 9th to make the 30 day deadline prior to the ballots being mailed out on January 8th. UPDATE – The league of women voters is being sought to schedule a candidates forum in December, more information on dates to come. Unilect has been informed that they will not be creating the ballot and notice. Tinnelly has been informed that they will be drafting the notice and the ballot.

The ad for the open administrative assistant/code enforcement position was posted on Linked In. Resumes are being reviewed as they come in and interviews scheduled for qualified candidates. An offer was extended to one of the candidates; it was declined as they will be going in for surgery and will be rehabilitating for 3 months. A call has been placed to another candidate and we are waiting for negotiations. An ad will be placed on Indeed.

Landscaping walkthrough was conducted with Adolfo of Loral regarding concerns about the irrigation and the multiple dead plants in the roses and drought tolerant areas. The trimming of the hedges was also discussed as well as the need for ongoing weeding. The hedges between the lawn and the front parking lot have been shaped to give a more manicured and uniform look as well as mulch being put down. Replacement plants will be installed in the rose area and the drought tolerant area to replace plants that have failed. The irrigation was also adjusted and added to in the areas were the plants were not thriving. Alyssum will be installed around all 6 light poles. UPDATE Alyssum has been installed around the 6 light poles as well in the potato tree. Drought tolerant replacement landscaping has been ordered.

9.0 BOARD REPORTS -- No other report from Board.

10.0 MINUTES OF THE PREVIOUS MEETING

10.1 Disposition of Executive Session Minutes #1640 on October 17, 2019 -- This was a meeting that was held to discuss contract formation, collection action.

10.2 Approval of Minutes of Executive Session #1640 on October 17, 2019 -- A Motion was made to approve the Executive Session #1640 on October 17, 2019. It was seconded. The Board voted. The motion passed.

10.3 Disposition of Executive Session Hearing #1641 on October 17, 2019 -- This was an executive hearing of 17 hearings and 11 appeals.

10.4 Approval of Minutes of Executive Session Hearing #1641 on October 17, 2019 -- A Motion was made to approve the Executive Session Hearing Minutes #1641 on October 17, 2019. It was seconded. The Board voted. The motion passed.

10.5 Approval of Minutes of Regular Board Meeting #1642 on October 17, 2019 -- A Motion was made to approve the Regular Board Meeting Minutes #1642 on October 17, 2019. It was seconded. The Board voted. The motion passed.

10.6 Disposition of Executive Session #1643 on November 7, 2019 -- This was a meeting that was held to discuss 3 contract formations, collection action and 5 hearings.

10.7 Approval of Minutes of Executive Session #1643 on November 7, 2019 -- A Motion was made to approve the minutes of Executive Session #1643 on November 7, 2019. It was seconded. The Board voted. The motion passed.

10.8 Approval of minutes of Work Session Meeting #1644 on November 7, 2019 -- A motion was made to approve the minutes of Work Session Meeting #1644 on November 7, 2019. It was seconded. The Board voted. The motion passed.

11.0 ADJOURNMENT – Meeting was adjourned at 9:15 pm.


Respectfully submitted by


Emanuel M.S. Robinson, Secretary/Treasurer

Recorded and Transcribed by: Debi Powers, Administrator
Reviewed by: Kathie Ready, President