Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION
REGULAR BOARD MEETING
MEETING NO. 1642

October 17, 2019


1.0 CALL TO ORDER -- President Kathie Ready called the meeting to order on Thursday, September 19, 2019 at 7:34 pm.

1.2 Roll Call -- Board Members present: President Kathie Ready, Vice President Diane Wydler, Secretary/Treasurer Emanuel M.S. Robinson and Director Clowser. Board Members Excused: Director John Chung. Staff Present: Administrator Debi Powers and Operations Manager Mai Vue.

1.3 Sign-in Sheet -- President Ready reminded all members who were present to sign-in at the back table.

2.0 PUBLIC COMMENTS (Items not on the Agenda) -- Items discussed included: A report of upcoming events from the San Lorenzo Village Library.

3.0 COMMENTS FROM PUBLIC AGENCIES (7:40 p.m.)

3.1 California Highway Patrol Office -- report read by Administrator Powers.

3.2 Sheriff’s Office -- Deputy Fiore gave a report.

3.3 Supervisor Chan’s Office -- Jared Savas shared upcoming county meetings, planning meetings and events.

3.4 Zoning Enforcement -- a report was available.

4.0 OTHER BUSINESS (motion may be required)

4.1 Eden Municipal Advisory Council (EMAC) -- Discussion on the role that the Association will have on the EMAC, potential nomination of a Director(s), and a member to apply for the open positions on the EMAC. The Board requested from Supervisor Chan’s Office that SLVHA would be included in the decision process by being able to provide a letter of input on applicants for the open seats designated to San Lorenzo.

4.2 Adoption of Amended By-Laws -- Administrator Powers confirmed that the proposed amended By-Laws had been presented to the membership twice for review in the May/June and July/August Village Briefs. A motion was made to approve the adoption of the amended By-Laws with the notation that the amended date would reflect October 17, 2019. The motion was seconded. The Board voted. The motion passed.

4.3 New Logo -- The new logo was presented to the Board for review and approval. A motion was made to approve the logo with "an" replacing "a" in front of "historic." The motion was seconded. The Board voted. The motion passed.

5.0 LIENS AND VIOLATION REPORT (motion may be required)

1 lien was released last month.

878 Violation Notices that were mailed: 233 Yard Maintenance, 274 Plans Required, 73 Building Maintenance, 52 Inoperative/Stored Vehicles, 33 Items in Yard, 60 Multiple Violations, 50 Tree Work, 17 Noise/Nuisance, and 56 Miscellaneous Violations (e.g. complaints of loud noise, dog barking, items in yard, etc.).

75 violations were closed.

A motion was made to accept the liens and violation report. It was seconded. The Board voted. The motion passed.

6.0 FINANCIAL REPORT (motion required)

6.1 Approval of the 4th Quarter Expenditures -- A motion was made to table the 4th Quarter Expenditures. It was seconded. The Board voted. The motion passed.

6.2 Approval of September 30, 2019 Financials -- A motion was made to table the 4th Quarter Expenditures. It was seconded. The Board voted. The motion passed.

6.3 Approval of Fund Transfer from Mutual of Omaha Operating Account to Wells Fargo Operating Account -- A motion was made approve the fund transfer from Mutual of Omaha Operating Account to Wells Fargo Operating Account. It was seconded. The Board voted. The motion passed.

7.0 COMMITTEE REPORTS

7.1 Community Events -- Director Clowser gave an update on the 2019 Halloween Event and presented the Board with an amended Volunteer Agreement that will be used for all volunteers for all community events.

8.0 ADMINISTRATOR’S REPORT (motion may be required)

2019 Assessments: 5504 residents paid their 2019 assessments as of September 26, 2019. 263 accounts are still unpaid.

Office visits for the month of September: 107

Demands processed for the month of September: 17 HVAC System in the Girl Scout Cabin went out. Lollipop Lane paid for repairs. They were informed that the system needs to be replaced. Proposals are being obtained for the replacement. Reserve Study does not reflect a line item for the HVAC System.

2017 Business Property Statement / County Assessor / County Tax Collector: A notice of Enrollment of Escape Assessment was received for the 2016 tax year. Tax bill should be received in July of 2019. The estimated amount owed for the 2019 year is under $5,000. We are still waiting to receive the information from the Assessor. * UPDATE: The Assessor’s Office reported that we will not have the amount due for another 6 months.

Allianz 3000 Sweeper (older sweeper): The motor on the broom sweeper was replaced. The water sprayer for the broom is leaking and needs to be replaced. It was noted that the radiator was also leaking. A service call was placed to RGW, a proposal is forthcoming.

Elgin Sweeper: The sweeper’s elevator for the hopper broke, along with the water pump for the brooms. RGW inspected the sweeper 8-6-19, RGW a proposal has been received and will be presented to the Board for their review and decision.

Tree stump grinding was completed.

Quotes for replacement of the 3 trees that were removed has been requested of Loral.

Roof and gutter cleaning: Bowstock’s report and proposal are still pending.

CGA Update: The logo work is completed. A meeting was held with Carlos of CGA; the Board is to review and decide on the logo at the next regular board meeting.

Mercy Housing Meeting is scheduled for October 16.

Accounts with dues delinquent in excess of $1,000.00 or more will be referred to Alterra for collection the first part of December instead of October due to a recent change in law.

Driveway Apron Repair: The repairs have been completed. The area will need to remain sectioned off for at least a week to make certain there is no cracking of the asphalt and concrete.

Annual Meeting preparation has begun, call for candidates was sent out in the Village Briefs. Deadline to turn in the form is 5 pm on November 19, 2019. SB 323 was signed into existence by Governor Newsom early this week. SB 323 changes the notification procedure for annual meetings, removes voting by acclamation unless an HOA is over 6000 units, removes Board required qualifications amongst other things. Legal Council has been contacted regarding the impact that the bill will have on SLVHA and how to proceed with the 2020 Annual Meeting.

The ad for the open administrative assistant position was posted on Linked In. Resumes are being reviewed as they come in, interviews will be scheduled for qualified candidates. An ad might also be posted on Indeed or other job posting sites if the response from Linked In is not enough.

9.0 BOARD REPORTS -- No other report from Board.

10.0 MINUTES OF THE PREVIOUS MEETING

10.1 Disposition of Executive Session Minutes #1635 on September 19, 2019 -- This was a meeting that was held to discuss contract formation, collection action and legal matters.

10.2 Approval of Executive Session Minutes #1635 on September 19, 2019 -- A Motion was made to approve the Executive Session #1635 on September 19, 2019. It was seconded. The Board voted. The motion passed.

10.3 Disposition of Executive Session Hearing Minutes #1636 on September 19, 2019 -- This was an executive hearing of 17 hearings and 7 appeals.

10.4 Approval of Executive Session Hearing Minutes #1636 on September 19, 2019 -- A Motion was made to approve the Executive Session Hearing Minutes #1636 on September 19, 2019. It was seconded. The Board voted. The motion passed.

10.5 Approval of Regular Board Meeting Minutes #1637 on September 19, 2019 -- A Motion was made to approve the Regular Board Meeting Minutes #1637 on September 19, 2019. It was seconded. The Board voted. The motion passed.

10.6 Disposition of Executive Session Minutes #1638 on October 3, 2019.

10.7 Approval of Executive Session Minutes #1638 on October 3, 2019 -- A Motion was made to approve the Executive Session Minutes #1638 on October 3, 2019. It was seconded. The Board voted. The motion passed.

10.8 Approval of Work Session Meeting Minutes #1639 on October 3, 2019 -- A motion was made to approve the Work Session Meeting Minutes #1639 on October 3, 2019 with the amendment to correct the typo on the meeting number. It was seconded. The Board voted. The motion passed.

11.0 ADJOURNMENT –- Meeting was adjourned at 9:42 pm.


Respectfully submitted by


Emanuel M.S. Robinson, Secretary/Treasurer

Recorded and Transcribed by: Debi Powers, Administrator
Reviewed by: Kathie Ready, President