Reposted by San Lorenzo Express



October 15, 2015

1.0 MEETING CALLED TO ORDER – The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held on Thursday October 15, 2015. President Auten called the meeting to order at 7:34 p.m.

1.1 SALUTE TO THE FLAG – President Auten led the audience in the pledge of allegiance.

1.2 ROLL CALL – Directors Wes Auten, Steve Kirk, Kyle Carlson, Michelle Clowser, and Cheryl Hoffmann were present.


2.1 Approval of Work Session Minutes #1436 on September 8, 2015 – Director Hoffmann moves to approve, Director Carlson seconds, the motion carries unanimously.

2.2 Approval of Board Meeting Minutes #1438 on September 17, 2015 – Director Carlson moves to approve, Director Clowser seconds, the motion carries unanimously.

2.3 Disposition of Executive Session Minutes #1439 on October 6, 2015 – The Administrator reported that the Board met in executive session with legal counsel to discuss and review a proposal for an easement of an existing sewer line on Association property. The Board discussed changes to the proposal and the attorney was directed to proceed with those changes.

2.4 Approval of Executive Session Minutes #1439 on October 6, 2015 – Director Kirk moves to approve, Director Hoffmann seconds, the motion carries with three (3) ayes (Clowser, Hoffmann, Kirk), and two (2) abstentions, (Auten and Carlson).

2.5 Approval of Work Session Minutes #1440 on October 6, 2015 – Director Hoffman moves to approve, Director Clowser seconds, the motion carries with three (3) ayes (Clowser, Hoffmann, Kirk), and two (2) abstentions, (Auten and Carlson).


3.1 Community Event Committee – Director Hoffmann reported that the Association's 70th Anniversary event was a great success. She shared a story at the event, where an older man bought $20 worth of tickets for rides/games/food and only took one, donating the other 19 to any child who wanted a ticket. Hoffmann stated that the children who got free tickets were very surprised and excited. The whole community came out to enjoy this day and over 6000 tickets were sold. The next event is the Children's Halloween Parade and Game Extravaganza. Participants are to meet at the Community Church at 945 Paseo Grande, no earlier than 9:45 a.m. The parade will begin at 10 a.m. and will end at the Association parking lot where there will be games and a "haunted" hall. Volunteers are needed; anyone interested should contact Kathleen Harrigan, the Association's Operations Manager.

3.2 Ad Hoc CC&R Implementation Committee – Chair, Diane Wydler, reported that the committee did not meet this month due to the holiday and other conflicts. The committee has the Fence, Car Port, and Outbuilding Policies nearly complete; it just needs a final review of the language in each. All of these should go back to the Board by early November 2015. One of the final things the committee will do, once these policies are adopted, is to look at its original recommendations to make sure all areas of concern have been addressed and/or revised.


4.1 CHP – No report, no officer present.

4.2 Sheriff's Department – Deputy J.D. Stewart reported that sheriffs conducted a sweep this past week, and found a homeless encampment near the sound wall on Highway 880 and Hacienda. Two (2) individuals were arrested, one (1) for violation of a court order and the other, on a drug charge. There was an incident in San Lorenzo where a vehicle collided into a bank. The suspect was arrested for a DUI, and the final investigation is being conducted by the CHP. There was also a shooting on Hesperian and Lewelling. This was a road rage incident; the suspect was later found and arrested.

4.3 Supervisor Wilma Chan – No staff member present, no report.

4.4 Zoning Enforcement – Copies were left for members on the back table.

5.0 FINANCIAL REPORT (motion required)

5.1 Approval of September 2015 Expenditures – Director Carlson moves to approve, Director Kirk seconds, the motion carries unanimously.

6.0 OTHER BUSINESS (motions may be required)

*6.1 House of Month – 15929 Via Marlin, Charles & Mildred Friedman (Timed Agenda item 7:45 p.m.) - The homeowner was not present. President Auten stated that this home has beautiful drought tolerant landscaping with a beautiful sycamore tree in its yard. The homeowners will be sent a $50 gift card for Hutch's Car Wash.

6.2 Appeal – Paint Color (already complete), Adonay Solis, 16140 Channel St. (Timed Agenda item 8:00 p.m.) – Operations Manager, Kathleen Harrigan, stated that the paint was reported to the Association by another homeowner who was concerned whether the homeowner had submitted plans for approval. Staff reviewed the file, found no plans submitted and sent a letter asking the homeowner for plans. The homeowner came in with his plans and staff denied the paint color (already completed on the house) and let the homeowner know he could appeal the decision before the Board. The homeowner was present with an interpreter. He stated that he was out of town for several weeks and his wife chose the colors and had it painted without his knowledge. His wife did not realize that she needed to submit plans prior to painting and he would like to appeal Staff's decision, and keep the colors his wife chose.

The Board reviewed the plans and noted that the paint swatch submitted for the base color looked different from what was currently on the house. They asked the homeowner where he got the paint mixed and he stated it was Kelly Moore. President Auten said that if the house was just two (2) colors, it would be okay, but with all the competing colors on the house, the garage, the driveway, and the walkway, it does not blend with the other homes around it. Director Hoffmann stated that she drove around trying to find other homes in the Association that only had accents colors on the garage door, with no base color. She found one and the base color on the house and accent colors on the garage door were similar, which made a difference in the completed look of the exterior paint. A few members and a non-member stated that they liked the colors. Other members stated that while they applauded this homeowner's effort in repainting his house, there were just too many colors; he should have submitted plans prior to painting, so that staff could have reviewed them and made recommendations.

Director Kirk moves to have the homeowner submit new plans; motion dies for lack of second. Director Hoffmann moves to have the homeowner repaint the garage door with a more harmonious result, Director Auten seconds. Director Auten makes a friendly amendment: to direct the homeowner to strip the driveway and walkway of all paint. Director Hoffmann accepts the friendly amendment. Director Kirk stated that he does not feel the base coat that is currently on the house, matches the paint swatch submitted. A member said that even if the garage door is repainted, you still have the issue of the base paint. Kelly Moore should be contacted and if the paint was mixed wrong, then they should supply new paint. The motion fails unanimously.

Director Kirk moves to ask the homeowner to submit new plans with Kelly Moore paint, "Baked Beans", as the base color and Kelly Moore paint, "Roasted Kona", as the accent color, with no paint on the driveway or walkway, and that that the homeowner repaint the garage door one solid color that is harmonious with the neighborhood. After some discussion by the Board, Director Kirk withdrew his motion.

Director Carlson moves to deny the existing paint plans and direct staff to review new paint plans with the homeowner, with attention to the colors of the driveway, walkway, and the garage door. Director Clowser seconds. A couple of members stated that removing paint from concrete requires sandblasting and will cause a huge mess and could be problematic to surrounding neighbors. Director Clowser made a friendly amendment to the motion, adding that the paint on the cement and the driveway remains as submitted, but be maintained in its current condition. Director Carlson accepts the friendly amendment. The Administrator read the motion as follows. Move to deny the existing paint plans and ask the homeowner to submit new plans for the base, trim and garage door only, and to continue to maintain all paint in its current condition on the walkway and driveway. The motion fails, with two (2) ayes, (Clowser, Carlson), three nays, (Auten, Hoffmann, Kirk).

Director Kirk moves to deny the homeowner's existing paint plans and ask him to submit new plans with attention to the driveway, walkway and garage door, Director Hoffmann seconds, the motion carries with four (4) ayes, (Auten, Carlson, Hoffmann, Kirk), and one (1) nay (Clowser).

6.3 "Welcome to San Lorenzo" sign on Hesperian Blvd, Streetscape Improvement Project (keep/remove) – The Administrator stated that with the new Hesperian Improvement Project, there will be new signage welcoming motorists to the San Lorenzo Area. The County had contacted her and asked whether the Association Board wanted to keep the current "Welcome to San Lorenzo" sign where it is, or have it removed. The sign has been there for many years and originally was put up by the San Lorenzo Foundation, which has since disbanded. The current "organizations" noted on the sign are the Association, the San Lorenzo Lions Club, and the Friends of the Library. The Administrator said that it is likely that the sign is not up to code, and will have to be removed or redesigned. The Board discussed the significance of the sign and agreed to take the sign down, but keep it and try to repurpose it in some way. Several members agreed that the sign should be taken down, as it will not fit with the new streetscape design. They also encouraged the Board to repurpose the sign somewhere on Association grounds.


7.1 Operations – The Administrator read a thank you note from Arroyo DECA for the donation collected from the Business Expo. There is no Violation Report tonight because staff is still working with the VMS to create the unique reports needed for violations letters.

7.2 70th Anniversary Carnival & Theater Tours – The Administrator thanked all the volunteers who participated in the tours and the event. She also thanked member Keith Barros, for his performance at the event. She said the community was a big part in making this celebration successful and she thanked its members. Director Kirk thanked the Administrator for all her hard work on this event.

7.3 Board Election – The Administrator stated that the election announcement is in the Village Briefs; there are two (2) seats up for election. (Director Auten and Director Hoffmann). The nomination papers are now ready in the office and the schedule was printed in the Village Briefs.

8.0 LIENS AND VIOLATIONS REPORT (motion may be required) – The Administrator said there were three (3) liens released since the last Board meeting. No violation report was generated due to the fact that staff is being trained on how to create these reports in the new database (VMS).


9.1 Approval of Minutes of Executive Session #1437 on September 17, 2015 – Director Kirk moves to approve, Director Carlson seconds, and the motion carries unanimously.

9.2 Disposition of Executive Session #1441 on October 15, 2015 – The Administrator reported that there were 11 hearings scheduled, four (4) homeowners appeared. Of those 11 hearings, four (4) were closed, two (2) were fined; one (1) was carried over for 14 days to submit plans; one (1) was fined with the direction to remove the tree stumps and replant a 24 inch box tree to be approved by the Association and/or the County, if planted in the County's right-of-way, and three (3) were fined and the Association is hiring an arborist to assess the health of the trees and will reassess each property once these arborists reports are received.

9.3 Approval of Minutes of Executive Session #1441 on October 15, 2015 - Director Kirk moves to approve, Director Hoffmann seconds, the motion carries unanimously.

10.0 PUBLIC COMMENT – Items Not on the Agenda – A member asked to get public comment on the Board's agenda at the beginning of the meeting and not the end, so that members can get their issues heard and not have to wait sometimes several hours to be heard. A member thanked the Administrator and the Board for the 70th Anniversary Carnival event and Lorenzo Theater tour.

11.0 BOARD REPORTS – Director Hoffmann reported that she went to a seminar on October 10, 2015 put on by Bay Area Property Services, the agency that manages the Village Walk Association on Bockman Ave. The main speaker gave a very clear concise explanation of the duties, priorities, and conduct of Association Board members. In brief, the Board's decisions are bound by the Corporation Code, Davis-Sterling, and our Governing Documents, and it cannot make decisions that go against these. The Board's role is to use due diligence to make decisions for the good of the entire Association. Hoffmann stated that she learned a lot and it was a very worthwhile conference.

Director Kirk said he went to the Ashland/Cherryland Fan-fest. It was a great event with a lot of work by County staff and Supervisor Nate Miley's office. He would like to see something like this done for San Lorenzo. Director Kirk also noted that the homeowner, who won the free drought tolerant yard, would have to wait for the planting until early next year due to a lack of volunteers.

Director Clowser said that she was wearing a t-shirt to the meeting in support of breast cancer awareness. She encouraged homeowners to be aware and let their loved ones know of the benefits of getting regular mammograms.

President Auten said that he sat down with Supervisor Wilma Chan recently and it was a very productive meeting. He will be sharing what was said at the Board's next Work Session and encouraged members to attend.

12.0 ADJOURNMENT – President Auten adjourned the meeting at 8:44 p.m.

Respectfully Submitted,

Kyle Carlson

Recorded and Transcribed by: Kathleen Harrigan
Reviewed by: Susan Kleebauer, Administrator