Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION
MEETING NO. 1397

October 16, 2014


1.0 MEETING CALLED TO ORDER – The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, October 16, 2014. President Kavasch called the meeting to order at 7:44 p.m.

1.1 SALUTE TO THE FLAG – President Kavasch lead the audience in the pledge of allegiance.

*6.1 House of the Month – 16083 Channel; Award Presentation (Timed Agenda item 7:45 p.m.) – President Kavasch presented a $50 gift certificate from a local business to the owner of the home and thanked her for the beautiful upkeep of her yard.

1.2 ROLL CALL – Directors Catherine Kavasch, Wes Auten, Steve Kirk, Cheryl Hoffmann, and Kyle Carlson were present.

2.0 MINUTES FROM THE PREVIOUS MEETING

2.1 Approval of Board Meeting Minutes #1393 on September 18, 2014 – Director Kirk moves to approve, Director Auten seconds, the motion carries unanimously.

2.2 Disposition of Executive Session #1394 on September 29, 2014 – The Administrator stated that there were two (2) fine reviews that were carried over from the September 18th hearings. The Board voted to waive the fines on both of the properties, with conditions, for one property that a fine be reinstated if a trailer and a motor home were not removed from the driveway by the end of the month. Board also considered use of the Community Hall by SLVHA staff. Board discussed and established a policy. Board reviewed terms of Memorandum of Understanding (MOU) between Mercy Housing and the SLVHA and proposed revisions. Board reviewed and discussed terms for a five (5) year lease renewal with Lollipop Lane and approved an update to the SLVHA Employee Handbook that would incorporate the new law for sick leave for part-time employees.

2.3 Approval of Executive Session Minutes #1394 on September 29, 2014 – Director Carlson moves to approve, Director Auten seconds, the motion carries unanimously.

2.4 Approval of Work Session Minutes #1395, on October 7, 2014 – Director Auten moves to approve, Director Hoffmann seconds, the motion carries unanimously.

3.0 COMMITTEE REPORTS

3.1 Community Engagement Committee (CEC) – Director Hoffmann reported that the Association is preparing for its Annual Children’s Halloween Parade and Game Extravaganza on October 25, 2014. Adult volunteers are needed next week to help set up the haunted house in the Association Hall. The next event, after Halloween, will be Winterfest, which will be held on December 9, 2014.

3.2 CC&R Ad Hoc Committee – Director Hoffmann reported that the committee has completed its revisions to the Front Yard Policy, the Policy for Exterior Architectural Alterations and the Procedure for Application, Approval and Completion of Exterior Alternations. All three documents will be presented to the Board for review at the next Work Session.

4.0 COMMENTS FROM PUBLIC AGENCIES

4.1 CHP – No Officer Present. No report.

4.2 Sheriff's Department – Deputy Culley thanked everyone who attended the Cop Shop BBQ/Fundraiser. The Sheriff's Department will be helping out with a boxing demonstration next Friday, October 24th, at the Reach Center on East 14th in San Leandro and this event is free to the public. He warned everyone that the holidays are approaching and if packages are delivered to your home, have your neighbors pick them up for you if you are not home. Burglaries increase this time of year.

Deputy Culley reported the following statistics for the past month: There was a residential burglary on Via Cielo in which no suspects have been identified; a vehicle chase on Hesperian where the suspect was caught and a stolen vehicle was recovered; a report of gun shots fired in the field behind the Adult School on Bockman Rood, where shells were recovered but no suspects found; and an armed robbery on Lewelling near Starbucks, where the suspect was caught and arrested.

A member from Via Cielo said he was concerned with the recent burglary. This is the third in his neighborhood in the past year. He asked where residents could get neighborhood watch signs. Deputy Culley said that he could help with the neighborhood watch signs and encouraged the member to speak with him further about starting a neighborhood watch group.

**6.2 Variance – Fancier's Permit 1762 Keller Ave., 2 Shiba Inu; 1 German Shepherd (timed Agenda Item 8:00 p.m.) – The homeowner said they had two (2) dogs for several years and just recently rescued a German Shepherd puppy that was abandoned by its previous owner. The Board asked the owner whether he had applied for a Fanciers Permit with the County, how the dogs were housed and how long the dogs are left alone during the week. The owner stated that he has applied for a Fanciers Permit with the County, the dogs are housed in crates indoors when no one is home and that he only leaves them alone for two (2) or three (3) hours when he is at school. The Board asked the owner about the recent complaint, which the referenced dogs were barking at "all hours of the day". The owner stated that when the puppy was first adopted, it would whine and bark more, but he now has the dog in training and is working on the issue. He also stated that if you go into his backyard you can hear dogs barking throughout the neighborhood. Director Hoffmann said that she did some investigating and talked with neighbors on his street who reported they heard dogs barking, and possibly dogs from other homes.

Director Kirk moves to allow the homeowner at 1762 Keller Ave. to house these three (3) dogs at his residence, in accordance with a County Fanciers permit. Director Auten seconds, the motion carries unanimously.

4.3 Supervisor Wilma Chan – District Representative, Steve Jones, reported that Supervisor Chan is supporting the SLVHA Children's Halloween Event with a gift of $1,000. Supervisor Chan's Office is also hosting an Open House at her San Lorenzo office on Hesperian Blvd, on Thursday, November 20, 2014 from 4-5:30 p.m., everyone is invited to attend. Jones stated that a member had asked for the schematic of the work that will be done at the railroad crossing on Hesperian and Springlake, but unfortunately, there are no plans at this time. Once he receives them, he will forward them to the SLVHA office.

A member asked if there is a date for the ground breaking of the Mercy Housing Project. Jones did not have a date. President Kavasch asked if the Project has been approved and is moving forward. The SLVHA has a Memorandum of Understanding (MOU) with Mercy that has not been signed. This MOU requires that a meeting be held between the two parties in the third quarter of the year and it is now the fourth quarter, without a meeting. Jones said he would check into the progress with Mercy.

4.4 Zoning Enforcement – The report was left on the back table.

5.0 FINANCIAL REPORT (motion required)

5.1 Approval of September 2014 Expenditures – Director Kirk moves to approve, Director Auten seconds the motion carries unanimously.

6.0 OTHER BUSINESS (motions may be required)

*6.1 House of the Month 16083 Channel, Award Presentation (Timed Agenda Item 7:45 p.m.) – See above timed agenda item.

**6.2 Variance – Fancier's Permit 1762 Keller Ave., 2 Shiba Inu; 1 German Shepherd (timed Agenda Item 8:00 p.m.) – See timed agenda item above.

6.3 EALI Working Groups Community Participation – The Administrator reported that the next two meetings in November will be held in the SLVHA Community Hall. A list of all the upcoming meetings and dates are on the back table.

7.0 ADMINISTRATOR’S REPORT

7.1 Operations – The Administrator reported that all the trees on the Association's grounds were recently trimmed by a professional company, A Plus Tree Service. She was very pleased with their work and they have offered a discount to Association neighborhoods who want their street trees trimmed at the same time. She hopes to discuss this further with the Board and work out a plan in time for the Landscaping Expo in April 2015. The office is ready to purchase new database software. Staff interviewed eight (8) vendors and will be reviewing its final selection with our IT specialist prior to taking it to the Board in November. Residents may notice that the area in the front of the Association Office has been dug up. The Library Contractors found a blockage in our drain. The work was supposed to be completed this past Tuesday, however they have run into a variety of problems and are still working on it. They have promised to restore the lawn to its original condition once the work is complete.

7.2 Landscape Expo & Community Meeting – The Administrator reported that there are two (2) flyers with respect to these events. On October 30, 2014 at 7:30 p.m., in the SLVHA Community Hall, U.C. Berkeley students will bring their seven (7) original landscape designs to be reviewed by our members for input. After this meeting, they will finalize four (4) or five (5) designs, which they will then be showcased to members on December 16, 2014. These designs will have a complete package of information included with them that will address maintenance as well as cost. The Board is very eager to review the designs and the Administrator encouraged residents to attend and give their input.

8.0 LIENS AND VIOLATIONS REPORT (motion may be required) - Nine (9) liens have been released since the September 2014 board meeting.

September 2014 Violation Report

Number  Violation                              No. of Letters

1/19    Inoperable Vehicles in driveway               88
2/22    Recreational veh in front/side yard            8
6       General maintenance of property                0
7/20    Unpaved parking                                7                  
10      Yard maintenance                              88
13      Holiday lights                                 0
14      No signs                                      NA
15      Building maintenance                           7
18      Lean/miss fence                               NA
21      Working on vehicles                            0
23      Dogs/cats more than 2                         NA
24      Barking dogs                                   2
25      Prohibited animals                             0
26      Excessive noise                                1
27      No home business                               1
28/99   Other                                         16
30      Multiple violations                           15
31      Plans needed                                  28

Total                                                193

Director Kirk moves to approve the Liens and Violations report, Director Carlson seconds, the motion carries unanimously.

9.0 HEARINGS

9.1 Disposition of Executive Session #1396 on October 16, 2014 – The Administrator reported there were 35 Hearings. There were eight (8) homeowners who appeared. Seven (7) were fined; nine (9) were closed; one (1) was carried over for one week to remove inoperative vehicles; one (1) was referred to the Alameda County for Zoning Enforcement; six (6) were carried over for 30 days; three (3) were carried over for 60 days; and eight (8) were "Thank you-but" please clear up some minor issues on your property.

9.2 Approval of Minutes of Executive Session #1396 on October 16, 2014 – Director Auten moves to approve, Director Hoffmann seconds, the motion carries unanimously.

10.0 PUBLIC COMMENT – Items Not on the Agenda

Jaime Patino, stated that he is running for the 20th Assembly District seat and introduced himself to the Board and the members present.

11.0 BOARD REPORTS – Cheryl Hoffmann read the answer to the last History Mystery question and announced the winner who will receive a $10 gift card from Frodo Joe's restaurant.

The Board announced that two (2) Director seats are up this year for the election. The Administrator said that a print out of election deadlines was in the Village Briefs. Nomination papers are available in the Association office and need to be turned in no later than Monday, November 17, 2014 at 5 p.m.

12.0 ADJOURNMENT – President Kavasch adjourned the meeting at 8:47 p.m.

Respectfully Submitted,


Steve Kirk
Secretary/Treasurer


Recorded and Transcribed by: Kathleen Harrigan
Reviewed by: Susan Kleebauer, Administrator