Reposted by San Lorenzo Express



September 19, 2019

1.0 CALL TO ORDER -- President Kathie Ready called the meeting to order on Thursday, September 19, 2019 at 7:34 pm.

1.2 Roll Call -- Board Members present: President Kathie Ready, Secretary/Treasurer Emanuel M.S. Robinson, and Director John Chung. Board Members Excused: Staff Present: Administrator Debi Powers and Operations Manager Mai Vue.

1.3 Sign-in Sheet -- President Ready reminded all members who were present to sign-in at the back table.

2.0 PUBLIC COMMENTS (Items not on the Agenda) Items discussed included:

A report of upcoming events was given from the San Lorenzo Village Library.


3.1 California Highway Patrol Office -- None present.

3.2 Sheriff’s Office -- Deputy Swalwell gave a report.

3.3 Supervisor Chan’s Office: Jared Savas shared upcoming county meetings, planning meetings, and events.

3.4 Zoning Enforcement -- A report was available.

4.0 OTHER BUSINESS (motion may be required)

4.1 Award of Recognition to Sergeant Brett Scheuller -- Sergeant Scheuller was presented with a certificate of recognition for his 10 plus years of service to the community.

4.2 Home of the Month -- 16142 Via Lupine was awarded the home of the month; the gift certificate will be mailed to the owners of the home.

4.3 Brian Laczko of Hayward Area Recreation & Parks District (H.A.R.D.) gave a presentation on current and pending projects in the community and surrounding areas. H.A.R.D. stated that they are looking for committee members for the San Lorenzo Community Center Development Project.

4.4 Proposed Policy for Accessory Dwelling Units (ADU’s) -- The Board reviewed the draft policy on Accessory Dwelling Unit’s. A motion was made to publish the policy in the upcoming Village Brief’s for the review and comment period with the note that the policy will be presented to the Board for adoption at the November 21, 2019 Regular Board Meeting.

4.5 Proposed Second Story Addition (15861 Paseo Largavista) -- The Board reviewed the second story addition plans as submitted by the owner of 15861 Paseo Largavista. Comments that were submitted from neighboring homes regarding concerns about the number of people that would be living in the home, privacy and how parking would be addressed were also reviewed. A motion was made to deny the application as submitted. It was seconded. The Board voted. The motion passed.

5.0 LIENS AND VIOLATION REPORT (motion may be required) -- Zero liens were released last month. 841 Violation Notices that were mailed: 193 Yard Maintenance, 303 Plans Required, 61 Building Maintenance, 80 Inoperative/Stored Vehicles, 22 Items in Yard, 59 Multiple Violations, 50 Tree Work, 17 Noise/Nuisance and 56 Miscellaneous Violations (e.g. complaints of loud noise, dog barking, items in yard, etc.), 75 violations were closed. A motion was made to accept the liens and violation report, it was seconded, the Board voted all in favor. The motion passed.

6.0 FINANCIAL REPORT (motion required)

6.1 Approval of the 4th Quarter Expenditures -- A motion was made to table the 4th Quarter Expenditures. It was seconded, the Board voted all in favor. The motion passed.

6.2 Approval of August 31, 2019 Financials -- A motion was made to approve the August 31, 2019 Financials. It was seconded, the Board voted all in favor. The motion passed.


7.1 Community Events: Director Clowser gave an update on the 2019 Halloween Event.

8.0 ADMINISTRATOR’S REPORT (motion may be required)

. 2019 Assessments: 5492 residents paid their 2019 assessments as of August 28, 2019. 275 accounts are still unpaid.

. Office visits for the month of August: 152.

. Demands processed for the month of August: 15.

. HVAC inspection of the Bohannon Room by the installers, Albert Nahman Plumbing and Heating, was conducted Tuesday, September 3. Repairs were made to the overflow drainage pipe that was angled the wrong way. No other areas of concern were noted. Proposal to be submitted for routine maintenance.

. Hesperian Undergrounding Project: Due to multiple complaints received by the office. ACPWA was contacted and asked to attend the September 5th Work Session. David Lau attended the Work Session Meeting to report that the project is on schedule, a supervisor is conducting a daily inspection, and that once the next phase begins there will be a supervisor onsite daily during the project.

. ACPWA Seal and Slurry Coating: The office has received multiple calls regarding the seal and slurry coating project located on the other side of the overpass. Calls have been placed to ACPWA and the paving contractor for resolution.

. 2017 Business Property Statement / County Assessor / County Tax Collector: A notice of Enrollment of Escape Assessment was received for the 2016 tax year. Tax bill should be received in July of 2019. The estimated amount owed for the 2019 year is under $5,000. We are still waiting to receive the information from the Assessor. Still Pending.

. Allianz 3000 Sweeper (older sweeper): The broom was replaced on the sweeper.

. Elgin Sweeper: The sweeper’s elevator for the hopper broke, along with the water pump for the brooms. RGW inspected the sweeper 8-6-19, proposal is forthcoming. RGW has been followed up with on status of the proposal, they informed me they are still obtaining prices for repairs. Will continue to follow up with RGW.

. State mandated sexual harassment training is tentatively scheduled for the first week in October through Compliance Training Group’s online platform.

. Drought tolerant landscaping was installed along the front and side of the main office building.

. Village Green: A follow up email was sent to Terry Demmon along with the draft copy of the MOU and an inquiry to attend the September 19th Executive Session, a response was received that he should be able to attend. A request for confirmation has been sent.

. All of the roofs were inspected by Bowstock and Williams. Their findings and a proposal for gutter and roof cleaning is forthcoming. Bid walks are being scheduled with 2 other contractors.

. CGA Update: The logo work is progressing; we should have all of the sample designs and style guides by the September 19th meeting.

. Hall and Bathroom Refreshl: Walk-throughs were conducted with GB Group and AC Enterprises for the hall and bathroom. Both contractors stated that a design build from an architect will be needed if the changes that are being considered (reconfiguration of the urinal, installation of a drain, reconfiguration of the water heater closet and other plumbing that runs along the interior of the wall) will require permits to be pulled. Two design firms have been recommended and contacted, Walovich Architects Group Inc and Al Schafter.

. Delinquent letters were sent out the second week of September to all owners that have an outstanding balance for dues and or fines.

. Wells Fargo Checking Account update: The account has been opened, debit card received, checks received and a new credit card machine has been installed in the office.

. CAI Nor-CAL Legal Forum: Director Wydler, Operations Manager Vue and Administrator Powers attended.

. Administrator Powers met with Walovich Architects Group Inc. to discuss a proposal for design standard and guidelines. A proposal will be submitted.

. Administrator Powers spoke with Deputy Swalwell to request that a deputy stay till the end of meetings and the increasing issues with security due to two recent incidents, one occurring after the September 5th Work Session with a person illegally dumping gasoline and other items into the leaf debris and discarding a knife in the PG&E enclosure as well as an incident occurring the evening of September 13th with two individuals being detained in the parking lot in front of the office.

9.0 BOARD REPORTS -- No other report from Board.


10.1 Disposition of Executive Session and Hearing #1630 on August 15, 2019.

10.2 Approval of Minutes Executive Session and Hearing #1630 on August 15, 2019 -- A Motion was made to approve the Executive Session and Hearing Minutes #1630 on August 15, 2019. The motion was seconded, the Board voted all in favor. The motion passed.

10.3 Disposition of Executive Session Hearing #1631 on August 15, 2019.

10.4 Approval of Minutes Executive Session Hearing #1631 on August 15 -- A Motion was made to approve the Executive Session Hearing Minutes # 1631 on August 15, 2019. The motion was seconded, the Board voted all in favor. The motion passed.

10.5 Approval of Minutes Regular Board Meeting #1632 on August 15, 2019 -- A Motion was made to approve the minutes Regular Board Meeting Minutes #1632 on August 15, 2019. The motion was seconded, the Board voted all in favor. The motion passed.

10.6 Disposition of Executive Session #1633 on September 5, 2019.

10.7 Approval of Minutes Executive Session Minutes #1633 on September 5, 2019 -- A Motion was made to approve the Executive Session and Hearing Minutes #1633 on September 5, 2019. The motion was seconded, the Board voted all in favor. The motion passed.

10.8 Approval of Minutes Work Session Meeting #1634 on September 5, 2019 -- A motion was made to approve the Work Session Meeting Minutes #1634 on September 5, 2019. The motion was seconded, the Board voted all in favor. The motion passed.

11.0 ADJOURNMENT -– Meeting was adjourned at 9:50 pm.

Respectfully submitted by:

Emanuel M.S. Robinson, Secretary/Treasurer

Recorded and Transcribed by: Debi Powers, Administrator
Reviewed by: Kathie Ready, President