Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION
REGULAR BOARD MEETING
MEETING NO. 1632

August 15, 2019


1.0 CALL TO ORDER -- President Kathie Ready called the meeting to order on Thursday, August 15, 2019 at 7:32 pm.

1.2 Roll Call -- Board Members present: President Kathie Ready, Secretary/Treasurer Emanuel M.S. Robinson, and Director John Chung. Board Members Excused: Staff Present: Administrator Debi Powers and Operations Manager Mai Vue.

1.3 Sign-in Sheet -- President Ready reminded all members who were present to sign-in at the back table.

2.0 PUBLIC COMMENTS (Items not on the Agenda) -- Items discussed included:

A report of upcoming events was given from the San Lorenzo Village Library.

A comment was made about the Village Green (Demmon’s Project) offering discounts to fire fighters and other first responders.

An update report was given on the county identifier plans for Hesperian.

3.0 COMMENTS FROM PUBLIC AGENCIES (7:40 p.m.)

3.1 California Highway Patrol Office -- A report was given.

3.2 Sheriff’s Office -- Deputy Tilly gave a report.

3.3 Supervisor Chan’s Office -- Jared Savas shared upcoming county meetings, planning meetings and events.

3.4 Zoning Enforcement -- A report was available.

4.0 OTHER BUSINESS (motion may be required)

4.1 Lorenzo Theater Update from Alameda County Economic Development -- Susan McCue reported that they are almost ready to request for RFPS for the renovation of The Lorenzo Theater. They will be reaching out to 30 or so potential candidates and will be back to speak with the Association in October.

4.2 Review and Approval of the 2018/2019 yearend Audit, Engagement Letter and Representation Letter. A motion was made to approve the engagement letter, the representation letter and the Audit with the addition of the Little League Lease to be added in on page 14. The motion was seconded. The Board voted all in favor. The motion passed.

5.0 LIENS AND VIOLATION REPORT (motion may be required) -- One lien was released last month. 827 Violation Notices that were mailed: 218 Yard Maintenance, 259 Plans Required, 81 Building Maintenance, 93 Inoperative/Stored Vehicles, 65 Items in Yard, 72 Multiple Violations, 13 Holiday Lights, 39 Tree Work, 14 Noise/Nuisance and 312 Miscellaneous Violations (e.g. complaints of loud noise, dog barking, items in yard, etc.), 86 violations were closed. A motion was made to accept the liens and violation report, it was seconded, the Board voted all in favor. The motion passed.

6.0 FINANCIAL REPORT (motion required)

6.1 Approval of June 30, 2019 Financials -- A motion was made to approve the June 30, 2019 Financials. It was seconded, the Board voted all in favor. The motion passed.

6.2 Approval of July 31, 2019 Financials -- A motion was made to approve the July 31, 2019 Financials. It was seconded, the Board voted all in favor. The motion passed.

7.0 COMMITTEE REPORTS

7.1 Community Events: Director Clowser gave an update on the 2019 Halloween Event

8.0 ADMINISTRATOR’S REPORT (motion may be required)

. Currently we have 5767 residents. 5476 residents paid their 2019 assessments as of June 30, 2019. 291 accounts are still unpaid.

. Office visits for the month of July: 146.

. Demands processed for the month of July: 30.

. 2017 Business Property Statement / County Assessor / County Tax Collector: A notice of Enrollment of Escape Assessment was received for the 2016 tax year. Tax bill should be received in July of 2019. The estimated amount owed for the 2019 year is under $5,000. We are still waiting to receive the information from the Assessor.

. Allianz 3000 Sweeper, 8-6-19 -– Repairs were made on the sweeper 8-6-19. The sweeper is again out of service, the brooms are not dropping. RGW has been called and a proposal has been requested.

. Elgin Sweeper, 8-5-19 -- The current sweeper’s elevator for the hopper broke, along with the water pump for the brooms. RGW inspected the sweeper 8-6-19, proposal is forthcoming.

. Research is being done on the best way to conduct the state mandated sexual harassment training. A meeting was held with a company that would facilitate the training. Contractors have been contacted for in-person training. Thus far the most cost effective way appears to be online classes. Recommendation: Unless otherwise directed by the Board, we will be moving forward with conducting the training with Compliance Training Group.

  Company                    Supervisor   Employee   Online 
  
Cal Chamber                     43.99       25.99       x

Compliance Training Group       39.99       19.99       x

Career Resources Inc            14.95       11.95       x

. Drought tolerant landscaping is scheduled to be installed along the front and side of the building.

. Tree proposal walk-through was conducted. A proposal has been received from A-Plus. Loral will also be submitting a proposal. Loral noted that there are a couple of trees on the property that appear to be declining. The two large trees in the front of the building facing the parking lot in the drought tolerant landscaping appear to be rotting from where limbs had broken off or been removed in years prior. They might need to be removed. The last camphor tree closest to the library also appears to not be doing well. There are two limbs that appear to have died off and will need to be removed. It was mentioned that the tree might need to be removed within the next two years due to the declining health.

8-6-19: A branch from the camphor tree near the enclosed courtyard fell during the evening of 8-5-19. It knocked out a telephone line. The Fire Department removed the tree branch and secured the phone lines. AT&T was called on 8-6-19 to remove the downed wire (wire was not being used by anyone that we can tell). Two wires were removed from the building. Loral Tree Care was also contacted to remove the loose branch that was left in the tree.

. Village Green: An email was sent to Terry Demmon along with the draft copy of the MOU and a request to attend the executive session on 8-15 @ 4:30 pm.

. Exterior of the building was power washed.

. Levy, Erlanger and Co. came to the office to conduct the audit. The completed audit should be ready for review and approval at the August or September Regular Board Meeting.

. An unemployment claim was received for a prior office staff employee that resigned in January of 2019. The form was completed with their resignation date and the comment that they resigned effective immediately. The form was mailed 7-22-19.

. CGA Update: The logo work is progressing; we should have all of the sample designs and style guides in about 4 weeks.

. Registration has been completed for the CAI Law Seminar for Diane Wydler, Mai Vue and myself.

. Hall and Bathroom Remodel -- A walk-through was conducted with Domingo for the hall and bathroom renovation. Items of importance that were discussed included:

1. The need to open the wall in the men’s room in order to see if there is a reason for some of the plumbing to have been installed outside of the wall, to see if they will be able to relocate the urinal and if it is possible to add a drain for the restroom.

2. Different design options for the water heater closet or to remove the water heater for the restrooms and replace it with individual sink water heaters that would be installed under the sink. The cost for each heater is about $100.

Axis Construction, GB Group, and AC Enterprises were contacted requesting a proposal for remodeling the men’s room and hall.

9.0 BOARD REPORTS -- No other report from Board.

10.0 MINUTES OF THE PREVIOUS MEETING

10.1 Disposition of Executive Session and Hearing #1626 on July 18, 2019.

10.2 Approval of Minutes Executive Session and Hearing #1626 on July 18, 2019 -- A Motion was made to approve the Executive Session and Hearing Minutes #1626 on July 18, 2019. The motion was seconded, the Board voted all in favor. The motion passed.

10.3 Disposition of Minutes Executive Session Hearing #1627 on July 18, 2019.

10.4 Approval of Minutes Executive Session Hearing #1627 on July 18, 2019 -- A Motion was made to approve the Executive Session Hearing Minutes # 1627 on July 18, 2019. The motion was seconded, the Board voted all in favor. The motion passed.

10.5 Approval of Minutes Regular Board Meeting #1628 on July 18, 2019 -- A Motion was made to approve the Regular Board Meeting Minutes #1628 on July 18, 2019. The motion was seconded, the Board voted all in favor. The motion passed.

10.6 Approval of Minutes Work Session Meeting #1629 on August 1, 2019 -- A motion was made to approve the Work Session Meeting Minutes # 1629 on August 1, 2019. The motion was seconded, the Board voted all in favor. The motion passed.

11.0 ADJOURNMENT –- Meeting was adjourned at 8:54 pm.


Respectfully submitted by:


Emanuel M.S. Robinson, Secretary/Treasurer


Recorded and Transcribed by: Debi Powers, Administrator
Reviewed by: Kathie Ready, President