Reposted by San Lorenzo Express



August 20, 2015

1.0 MEETING CALLED TO ORDER – The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held on Thursday August 20, 2015. President Auten called the meeting to order at 7:33 p.m.

1.1 SALUTE TO THE FLAG – President Auten led the audience in the pledge of allegiance.

1.2 ROLL CALL – Directors Wes Auten, Steve Kirk, Kyle Carlson, Michelle Clowser, and Cheryl Hoffmann were present.


2.1 Approval of Work Session Minutes #1430 on July 7, 2015 -– Director Clowser moves to approve, Director Carlson seconds, the motion carries unanimously.

2.2 Disposition of Executive Session #1431 on July 7, 2015 -– The Administrator stated that the Board discussed and approved the contract with Darryl Scotti Events for the Association's 70th Anniversary. It also discussed the lease with the Alameda County Fire Department for the rental of the San Lorenzo Fire Station. There were some changes made to the draft lease that were sent to both the Fire Department and the Association's attorney.

2.3 Approval of Executive Session Minutes #1431 on July 7, 2015 -– Director Kirk moves to approve, Director Carlson seconds, the motion carries unanimously.

2.4 Approval of Board Meeting Minutes #1433 on July 16, 2015 –- Director Carlson moves to approve, Director Clowser seconds, the motion carries unanimously.

2.5 Approval of Work Session Minutes #1434 on August 11, 2015 -– Director Hoffmann moves to approve, Director Kirk seconds, the motion carries unanimously.


3.1 Community Event Committee –- Director Hoffmann reported that the Committee is working on the Association's 70th Anniversary event and it is coming together very nicely. The theme is a 1940's style carnival event that will be held Saturday, September 19, 2015 from 10 a.m. to 4 p.m. in the old Mervyns parking lot. There will be free Lorenzo Theater tours, carnival games, food and more! Anyone interested in helping volunteer is welcome. The Hayward Area Recreational District (HARD) and the Association are hosting another free movie night at the San Lorenzo Little League field on Friday, September 25, 2015 and the annual Children's Halloween Parade and Game Extravaganza will be held on Saturday, October 31, 2015.

Director Kirk announced that he would be posting a scavenger hunt on the Association's Facebook page for carnival tickets for the Association's 70th Anniversary celebration. There will be 10 scavenger hunts posted from now until the event and each winner will receive 10 tickets worth ($10) for games/food/rides at the carnival.

3.2 Ad Hoc CC&R Implementation Committee –- Director Hoffmann reported that the committee has finished drafting the Outbuilding Policy and has started to review the Association’s Carport Policy.


5.0 FINANCIAL REPORT (motion required)

5.1 Approval of July 2015 Expenditures -– Director Carlson moves to approve, Director Kirk seconds, the motion carries unanimously.

5.2 Approval of Bank Reconciliations – 2nd Quarter 2015 -– Director Carlson moves to approve, Director Kirk seconds, the motion carries unanimously.

6.0 OTHER BUSINESS (motions may be required)

6.1 House of the Month – 1841 Keller Ave., Jerry & Debra Bach, (Timed Agenda item 7:45 p.m.) -– The Administrator said the homeowners were unable to attend, but were very grateful for the recognition. President Auten stated that the landscaping at this residence is a great example of a rock garden mixed with drought tolerant plants. He congratulated the homeowners who will receive a $50 gift certificate to Frodo Joes Restaurant.


8.0 LIENS AND VIOLATIONS REPORT (motion may be required) -- Three (3) liens have been released since the June 2015 meeting.

July 2015 Violation Report

Number  Violation                              No. of Letters

1/19    Inoperable Vehicles in driveway               0
2/22    Recreational veh in front/side yard           0
6       General maintenance of property               0
7/20    Unpaved parking                               2                    
10      Yard maintenance                              2
13      Holiday lights                                0
14      No signs                                      n/a
15      Building maintenance                          0
18      Lean/miss fence                               n/a
21      Working on vehicles                           0
23      Dogs/cats more than 2                         n/1
24      Barking dogs                                  0
25      Prohibited animals                            0
26      Excessive noise                               0
27      No home business                              0
28/99   Other                                         3
30      Multiple violations                           2
31      Plans needed                                  2

Total                                                11

The Operations Manager reported that staff has been converting its old data into the new VMS database for the past two (2) months, and that is why the number of violation letters is low. Director Kirk moves to approve the Liens and Violations Report, Director Carlson seconds, the motion carries unanimously.


10.0 PUBLIC COMMENT – Items Not on the Agenda -– Deputy Stewart reported that the suspect in the Citi-bank robbery yesterday was apprehended in Castro Valley today. A non-member said that she was concerned about the other businesses around Mercy Housing. She had heard from one of the construction crew that the Bohannon Organization was going to tear down all the businesses around the development. A member asked about the weeds around the Union Pacific Railroad tracks near Keller Ave. He called Supervisor Chan's Office to get help, but has not heard back from her staff. Director Kirk offered to follow-up with Union Pacific.

11.0 BOARD REPORTS -– Director Clowser spoke about the recent death of a Hayward Police Officer who was gunned down in his normal line of duty. She reminded members that this officer also worked in the unincorporated San Lorenzo area and encouraged residents to appreciate the work that our County Sheriffs and the Hayward Police officers do in our community on a daily basis.

Director Hoffmann attended the HARD Board meeting on August 10, 2015 and reported that the bid for Phase I construction/renovations to the San Lorenzo Park had been awarded to D.L. Falk Construction. Work is expected to begin next month and should be completed within one year. The majority of the Park will be under construction, but the Community Center and the soccer fields will remain open. The turtles will be safely delivered to a turtle rescue facility. The staff of HARD and Sulpher Creek are working to make sure the water fowl are properly handled and relocated whenever possible. The water from the existing pond will be directed to the Skywest Golf Course and the contractor is required to maintain dust control throughout the project.

HARD is requesting authorization to enter into an agreement with RRM Design to develop a Master Plan for the vacant lot at Hacienda and Via Toledo. If the agreement is approved, the public meeting process will begin.

Neighbors and stakeholders will be notified of these opportunities to voice their opinions.

Director Kirk announced that the Association has 200 new copies of the "Gardens for San Lorenzo" book. Homeowners can purchase them for $20 and/or borrow them from the Association office.

Director Clowser reminded everyone that school in San Lorenzo starts next Tuesday. She urged drivers to drive slowly and safely around school zones.

12.0 ADJOURNMENT -– President Auten adjourned the meeting at 7:53 p.m.

Respectfully Submitted,

Kyle Carlson

Recorded and Transcribed by: Kathleen Harrigan
Reviewed by: Susan Kleebauer, Administrator