Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION
MEETING NO. 1481

July 21, 2016


1.0 MEETING CALLED TO ORDER -– The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held on Thursday, July 21, 2016. President Clowser called the meeting to order at 7:30 p.m.

1.1 SALUTE TO THE FLAG -– President Clowser led the audience in the pledge of allegiance.

1.2 ROLL CALL -– Directors Michelle Clowser, Kyle Carlson, Diane Wydler, Steve Kirk and Kathie Ready were present.

2.0 PUBLIC COMMENT Items not on the Agenda -– President Clowser reported that the new Administrator Eugene Osipov will start next Tuesday. A member stated that they had an EALI governance meeting last night and the issue of an elected Castro Valley Municipal Advisory Council (MAC) was tabled. Fairview will be getting a MAC in January of 2017. The San Lorenzo/Ashland/Cherryland MAC will hopefully be formed shortly after Fairview’s. A committee has been formed to reach out to these communities and collect residents opinions about this MAC. A member gave a report on the Alameda County Library Commission. She stated that the San Lorenzo Library once again has its Summer Reading Program. This year, the “Reading Game” is offered on-line as well as on paper. Teens that complete the game are eligible to win a Go-Pro camera. Adults could win a Fitbit. The program ends August 13, 2016. She encouraged residents to check out the San Lorenzo Library’s monthly calendar of events, which include many interesting and enriching events for children and families.

*5.1 CHP (Timed Agenda Item 7:40 p.m.) -- Officer Jackowitz reported on distracted driving and walking. The newest game “Pokeman-Go” has caused many accidents and is a huge concern for law officers. He reminded residents to refrain from using cell phones while driving and to be aware of traffic when on their phone, as pedestrians. The Board thanked the CHP for increasing enforcement in San Lorenzo since the fatal traffic accident on Paseo Grande, last month. A member asked the CHP to report on where the individuals lived who were involved in this fatal accident. Officer Jackowitz said he would bring back that report at the next board meeting.

3.0 MINUTES FROM THE PREVIOUS MEETING

3.1 Approval of Board Meeting Minutes # 1471 on May 19, 2016 -– Director Wydler stated that she has several revisions. Kirk moves to table the May meeting minutes until the August 18, 2016 meeting, Director Ready seconds, the motion carries unanimously.

3.2 Approval of Board Meeting Minutes # 1476 June 16, 2016 -– Director Wydler stated that she had a correction under, “5.2 Sheriffs Dept. to change the sentence “Many members were also concerned about the number of residents who ‘illegal’ obtain and set off fireworks ...” to: “Many members were also concerned about the number of residents who ‘illegally’ obtain and set off fireworks ...” Director Kirk moves to approve the minutes as amended, Director Carlson seconds, the motion carries unanimously.

3.3 Disposition of Executive Session Minutes #1477 on June 29, 2016 – President Clowser reported that the meeting was held to reconsider the applications for Administrator and to discuss personnel matters.

3.4 Approval of Executive Session Minutes #1477 on June 29, 2016 –- Director Kirk moves to approve, Director Wydler seconds, the motion carries unanimously.

3.5 Disposition of Executive Session #1478 on July 6, 2016 -– President Clowser reported that this meeting was held to continue to consider Administrator applications and to conduct interviews for the Administrator position.

3.6 Approval of Executive Session Minutes #1478 on July 6, 2016 –- Director Kirk moves to approve, Director Ready seconds, the motion carries unanimously.

3.7 Approval of Executive Session Minutes #1479 on July 6, 2016 –- Director Kirk made some corrections Under 6.0 Discussion – Charging Landlords a “Renter Fee” for the Burden Their Tenants Place on the Association – second paragraph, he wanted the sentence: “He is also concerned we are proposing too many committees” added after the sentence, “He is opposed to a flat fee”. Director Wydler made the following corrections: 3.3 Telephone Upgrade - correct the wording of “She noted that she “obtain” estimates to “obtained” estimates and under 7.0 Discussion - Creation of Architectural Committee to change the wording in the last paragraph from “Director Carlson ‘express’ concern to ‘expressed’ concern. Director Ready moves to approve the minutes as amended, Director Wyder seconds, the motion carries unanimously.

4.0 COMMITTEE REPORTS

4.1 Community Event Committee -– Randy Waage reported that the Lorenzo Theater Tours/Movie night will be held on Saturday July 30, 2016. The tours will begin at 10 a.m. on a first-come-first-serve basis, once every 20 minutes until 6 p.m. The SLVHA will have a booth at the event. The movie the “Minions” will start at dusk, or at approximately 8:30 p.m. Prior to the next Board meeting on August 18, 2016, there will be a free Ice cream Social/Meet and Greet, and all residents are invited to attend. It will start at 6 p.m. prior to the Board meeting at 7:30 p.m.

4.2 Ad Hoc CC&R Implementation Committee –- Chair, Diane Wydler, reported that the committee has completed the Solar Panel Policy and it will go to the Board for final approval at its next Work Session.

5.0 COMMENTS FROM PUBLIC AGENCIES

*5.1 CHP (Timed Agenda Item 7:40 p.m.) -– See timed agenda item above.

5.2 Sheriff's Department –- Deputy Swalwell reported that they are increasing traffic control along with the CHP, due to the traffic fatality on Paseo Grande. They will be present at the Lorenzo Theater Tours/Movie Night on July 30, 2016. His department just started a new event called “Coffee with a Cop" in San Leandro, where residents were invited to have coffee with their local law enforcement agency. It was a very successful event and he asked the Board to help coordinate a similar event in San Lorenzo. Deputy Griffith reported on the Crime Statistics for the month and invited residents to participate in Eden Night Live which is a great community event every Friday until October 2016. He also invited residents to the sheriff’s annual National Night Out on Tuesday August 2, 2016 at St John Catholic Church starting at 4 p.m.

A member asked if the Sheriffs’ Department could help with getting some signage on Lewelling and Hesperian where panhandling has increased. A non-member encouraged everyone to come out to San Lorenzo Little League’s flea market this Sunday across from Arroyo High School on Grant Ave.

5.3 Supervisor Wilma Chan -– District Representative, Steve Jones, reported that Board of Supervisors (BOS) recently passed a 2.8 billion budget in June, which an increase of nearly 89 million or 3.24% from previous years. He brought the summary and flyer which is on the back table. There is also a dedicated web site on the budget that is interactive and can answer additional questions. Jones said that last week Alameda County became the fifth County to ban fracking. The BOS has also voted to place a 580 million dollar affordable housing bond on the November 2016 ballot. He said the rationale for this bond was due to the large increase in rents since 2011. This bond will help assist in the down payment of purchasing homes as well assist with rental housing programs. Supervisor Chan’s office will be present at the July 30, 2016 Lorenzo Theater Tours/Movie night. They will be raffling off six (6) pairs of A’s Tickets at the event. His office has been promoting the event and he encouraged all residents to attend.

Jones said that Supervisor Chan’s office would be conducting the Eden MAC survey in the Ashland/Cherryland/San Lorenzo communities after the November elections, by mid-February 2017. This survey will reach out to all members in the community and will be in several different languages. The Alameda Community Development Agency is helping to construct and distribute the surveys. The County may be contracting with a professional organization to tally the responses.

Director Ready thanked Supervisor Chan’s office for being present at the last Tree Advisory Board (TAB) meeting. Jones said that his office is looking at partnering with Public Works to distribute information about the tree ordinance, including distributing door hangers regarding the “do’s and don’ts” of cutting or removing front yard trees. Director Wydler asked if the proposed housing bond will help professionals such as teachers, paramedics, etc. move into the area. Jones said that individuals could apply for assistance, but he was unclear if it was targeted to teachers or other professionals, he would check into this and report back to the Board. Director Kirk asked for a copy of the spreadsheet that was displayed at the last TAB.

A member suggested that the outreach for the Eden Area MAC not only be done at a Homes Association meeting but also at San Lorenzo and Arroyo High Schools. He also asked that the survey be short and concise on one (1) piece of paper. This will help tally the results. A member thanked the Supervisors’ office for opening a gate at the Bay Trail at the end of Grant. He was also concerned how the votes would be tallied for the Eden Area MAC. What if a majority of San Lorenzo residents want a MAC, but Cherryland does not? Jones said that the survey for a MAC will help them determine what the community wants; there may be many issues that will need to be addressed once the survey is complete, one of which may be that not all the communities want a MAC for the Eden area.

5.4 Zoning Adjustments –- The report was placed on the back table.

6.0 FINANCIAL REPORT (motion required)

6.1 Approval of June 2016 Expenditures –- Director Kirk moves to approve, Director Carlson seconds, the motion carries unanimously.

7.0 OTHER BUSINESS (motions may be required)

7.1 Lien Resolution, Authorization to Record Liens for Delinquent Assessments -- Director Wydler read Resolution 2016-1 authorizing the Association to record liens against homeowners who have delinquent assessments. Director Ready moves to approve, Director Kirk seconds, the motion carries unanimously.

7.2 Approval of Backyard Outbuilding and Structures Policy -– President Clowser noted that this policy has been published in the Village Briefs for members to comment. Director Kirk moves to approve, Director Carlson seconds, the motion carries unanimously.

7.3 Tree Planting Program (Inventory of 24-inch box trees available for member purchase) -– Director Kirk gave a history of the Tree Advisory Committee (TAB) and how it came about. He said he is an active participant of the TAB. He has reviewed the committee’s past decisions and was concerned that trees are not being replanted. Upon further investigation, he was told that the 24-inch box sycamores are very hard to find. He consulted with a landscaper and found he could purchase five (5) trees for $1,450, which includes a $100 service charge. The Association would then resell them to homeowners at cost. The trees would be kept in the Association’s back patio. One (1) tree has already been reserved by a realtor. The Association will also make sure the homeowner follows the property procedures including any permits to plant the tree. Kirk said he has ordered brochures on how to properly maintain and plant a new tree. These will be given to the homeowners who purchase the trees. President Clowser and Director Carlson both agreed that this was a good idea.

A member was concerned with the Association taking on the legal responsibility of buying and selling these trees. A member suggested that the Association have a facilitator, that would show and/or instruct homeowners who purchase a tree, how to correctly plant and maintain it. A member was concerned with how PG&E has cut the trees away from the power lines in the past. She asked why the County and the TAB do not have arborists that assist homeowners with the replanting of these trees. Director Ready stated that she is on the TAB and the County has a list of approved trees that they give to the homeowners, however it does not help a homeowner locate or replant a new tree. Director Kirk stated that some of the homeowners who removed trees illegally, and who were later ordered by the TAB to replant, still have not done so. In some cases, it has been almost nine (9) years. A member liked the pro-active purchase of these trees and said this only serves to assist and help our homeowners. He encouraged the Board to approve this proposal. Director Ready moves to approve the purchase of five (5) trees to be resold to homeowners at cost, Director Carlson seconds, the motion carries unanimously.

8.0 ADMINISTRATOR’S REPORT

8.1 Operations –- The Operations Manager, reported for the Administrator, who was absent. She said that the new Administrator, Eugene Osipov, would start next Tuesday. The contractors have started installing the new HVAC system in the Community Hall which should be complete within the next month. The office is also purchasing a new phone system which should be installed within the next two (2) weeks.

9.0 LIENS AND VIOLATIONS REPORT (motion may be required) –- The Operations Manager said there were 26 liens released since the June 2016 Board meeting. The violation letters were as follows:

June 2016 Violation Report

  Violation                              No. of Letters

Inoperable Vehicles in driveway               13
Recreational veh in front/side yard            7
General maintenance of property                0
Unpaved parking                               16                  
Yard maintenance                             215
Holiday lights                                 5
No signs                                      --
Building maintenance                           1
Lean/miss fence                               --
Working on vehicles                            0
Dogs/cats more than 2                         --
Barking dogs                                   3
Prohibited animals                             3
Excessive noise                                0
No home business                               1
Other                                         23
Multiple violations                           56
Plans needed                                  16

Total                                        359

Director Kirk moves to approve the liens and violation report, Director Carlson seconds, the motion carries unanimously.

10.0 CC&R HEARING REPORT

10.1 Disposition of Executive Session #1475 on July 21, 2016 –- President Clowser stated that the Board did not get through the agenda due to constraints of time, thus these minutes will be approved at the August Board meeting.

10.2 Approval of Minutes of Executive Session #1475 on June 16, 2016 –- Direct Kirk moves to table the Minutes until the August 18, 2016 Board meeting, Director Ready seconds, the motion carries unanimously.

11.0 BOARD REPORTS –- None.

12.0 ADJOURNMENT –- President Clowser adjourned the meeting at 9:11 p.m.

Respectfully Submitted,


Diane Wydler
Secretary/Treasurer

Recorded and Transcribed by: Kathleen Harrigan
Reviewed by: Susan Kleebauer, Administrator