Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION
MEETING NO. 1476

June 16, 2016


1.0 MEETING CALLED TO ORDER –- The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held on Thursday, June 16, 2016. President Clowser called the meeting to order at 7:32 p.m.

1.1 SALUTE TO THE FLAG -– President Clowser led the audience in the pledge of allegiance.

1.2 ROLL CALL –- Directors Michelle Clowser, Kyle Carlson, Diane Wydler, Steve Kirk and Kathie Ready were present.

2.0 PUBLIC COMMENT Items not on the Agenda –- A member stated that there were comments at last month’s meeting about Erica Grant’s resignation that he believed were not correct and he wanted to go on record so that other members were aware of this. A member said that we need economic development in San Lorenzo. He did not understand why the County had not developed a group with the Bohannon Organization to discuss ideas on a bi-monthly basis.

5.1 CHP (Timed Agenda Item 7:40 p.m.) -- Officer Bauers reported that they had no new traffic complaints in San Lorenzo for the past month. He said that there was a fatal collision on Paseo Del Campo and Paseo Grande. One vehicle was travelling at a high speed down Paseo Del Campo and failed to stop at the stop sign and struck another vehicle travelling west on Paseo Grande, and the passenger of this vehicle died. It was later found that the driver, who failed to stop, was under the influence of alcohol and was arrested for a felony DUI. Officer Bauers stated that his office will do a car safety seat check at their Castro Valley office for any interested resident. Director Wydler thanked Officer Bauer for the update on the fatal collision and asked if any of the drivers were San Lorenzo residents. Bauers said that the young man who was charged with the DUI was from Hayward, but he was not aware of where the other motorists lived. Director Ready asked that the CHP be more proactive on Paseo Grande, vehicles speed on this street on a daily basis.

**7.1 Hayward Area Recreation & Park District (HARD), Parks & Facilities Improvement Goals, Todd Trimble, Asst. General Manager (Timed Agenda Item 7:45 p.m.) -- Trimble gave a history of HARD and stated they maintain approximately 100 parks and facilities in the area. The HARD Board is considering a Bond Measure for the November 2016 election to help fund ongoing projects and master plan improvements. They are looking at a 250 million dollar bond measure. Most of the revenue HARD receives is through property taxes and grants; however this type of funding has been very successful in the past for capital improvements. The HARD Board will make its decision within the next few weeks. Trimble asked members for input into park improvements and/or upgrades in the area. Director Kirk asked that the 2nd phase of the San Lorenzo Park be a top priority if the bond monies are approved. Trimble stated that the San Lorenzo Park Phase II would be a top priority and that Phase I should be complete by the end of the year. HARD is also considering the Hacienda and Toledo park as a priority. Director Kirk said he would also like to see a dog park along the redwood grove on the Cal Trans Property on Hacienda Ave. Director Wydler said that she has been to most of the parks in the area and encouraged HARD to keep its existing parks, safe, clean and maintained. Members asked what the annual budget was for HARD, how the bond money would be dispersed and encouraged a walking path from the golf course to the new San Lorenzo Park area. Trimble stated that the annual budget for HARD is 30 million and that it is only for its operating budget, not for capital improvements. He said the bond would be for 30 years and is typically funded in four (4) to five (5) phases over that period. None of the bond monies are used for staffing.

***7.2 House of the Month, 1778 Via Amigos, Robert Devecchi; Award Presentation (Timed Agenda Item 8:00 p.m.) -- The Administrator stated that the homeowner could not attend the meeting, but was honored to have received the acknowledgement. A $50 gift certificate will be sent to the homeowner.

****7.3 Review Rear Addition w/2-Story (1fl. 750 s.f.; 2fl. 866 s.f.), Preliminary Design, Jose & Gerardo Yanez, 1556 Via Buena Vista (Timed Agenda Item 8:15 p.m.) –- Staff showed pictures of the existing home and noted that this would be a rear addition with a second story on top of the new rear structure. The neighborhood has several other second-story additions. This is only a preliminary design; if approved by the Association it will go to the County for approval and come back to the Association for neighbor’s to review and final approval by the Board. The homeowners stated that they have two (2) small children and they currently have a home with 1000 square feet and only one (1) bathroom. They are adding an additional 1600 square feet of living space/bedrooms with additional bathrooms. Director Ready asked about the sliding glass door and the window on the bottom floor that will lead into the sunroom. This would not be something the County would approve. The homeowner stated that they will be making some changes to that area of the design. Their architect is talking to the county and will be enclosing the window, and they are willing to get rid of the sliding glass door. Director Wydler was concerned with the size of the addition in comparison with the homes in the surrounding neighborhood. Several members spoke in favor of the design and encouraged the Board to approve the preliminary designs. Director Carlson makes a motion to approve, Director Ready seconds. The motion carries with four (4) ayes (Carlson, Clowser, Kirk and Ready), and one (1) nay, (Wydler).

3.4 Approval of Executive Session Minutes #1472 on June 3, 2016 -– Director Ready moves to approve, President Clowser seconds, the motion carries with four (4) ayes, (Clowser, Kirk, Ready, Wydler) and one (1) abstention, (Carlson).

3.0 MINUTES FROM THE PREVIOUS MEETING

3.1 Approval of Board Meeting Minutes # 1465 on April 21, 2016 -- Director Kirk makes the following amendment: Change Item 7.1, Page 2, line eight (8) to: “Director Kirk ... He was concerned that in most cases the cost of trimming the tree properly and legally would be more expensive than the fines for violating the ordinance.” And change Item 7.1 Page 2, line 26 through 29 to: “Director Kirk gave Woldesenbet a spread sheet of past TAB decisions that were not followed through and current photos of unresolved cases. He also gave him a packet of ordinances from Piedmont and Albany that had more stringent fines for tree removal and/or illegal pruning.” Director Wydler made an amendment to 7.1, Page 2, line 21 to: “It appears that Public Works is underutilizing the role of the TAB”. Director Kirk makes a motion to approve the minutes as amended, Director Carlson seconds; the motion carries with four (4) ayes, (Carlson, Clowser, Kirk, Wydler) and one (1) abstention, (Ready).

3.2 Approval of Board Meeting Minutes # 1471 May 19, 2016 -- Director Kirk states the Board got these minutes within the past few days and needs time to review them. Director Kirk makes a motion to continue approval until the July Board meeting, Director Ready seconds the motion carries unanimously.

3.3 Disposition of Executive Session Minutes #1472 on June 3, 2016 -- The Administrator reported that the Board met to review the applicants for the Administrator and selected three (3) applicants to interview. They discussed and developed both oral and written questions for these applicants and the Board agreed to interview the candidates on June 15th between 9 a.m. and 5 p.m.

3.5 Approval of Work Session Minutes #1473 on June 7, 2016 –- Director Carlson moves to approve, Director Ready seconds, the motion carries unanimously with three (3) ayes (Carlson, Ready, Wydler) and two (2) abstentions, (Kirk and Clowser).

3.6 Disposition on Executive Session 1474 on June 15, 2016 –- The Administrator reported that there were three (3) candidates interviewed and one (1) has been chosen. The Board has asked the Administrator to do a background check on the selected candidate and once this candidate is cleared, to offer the job to that person.

3.7 Approval of Executive Session Minutes #1474 on June 16, 2016 –- Director Carlson moves to approve, Director Ready seconds, the motion carries.

4.0 COMMITTEE REPORTS

4.1 Community Event Committee -– The Administrator reported that movie night on May 20, 2016 was very well attended. The Lorenzo Theater Tours and another free movie “The Minions” will be held on Saturday, July 30th at the Lorenzo Theater. Theater tours will start at 12 p.m. on a first come first serve basis and there will be food trucks and lots of free activities for children and families. The movie will begin at dusk. The Association will have an Ice Cream Social/Meet and Greet with the Board prior to its August 18th meeting, all members are welcome. Director Carlson and Director Wydler will be at the Food Trucks next Thursday, June 30th from 6 to 8 p.m. for the Board’s first “Dialog with a Director”. This is a chance for members to sit down and informally discuss their concerns with a Board member.

4.2 Ad Hoc CC&R Implementation Committee –- Chair, Diane Wydler reported that the committee met and discussed the law that prohibits Homes Association’s from outlawing HAM radio antennas. The committee wanted to make sure the Association’s CC&R’s and/or policies were not in conflict with these laws. They also developed a draft solar policy which is nearly complete. The committee still needs to review the laws regarding trees and solar installation.

5.0 COMMENTS FROM PUBLIC AGENCIES

*5.1 CHP (Timed Agenda Item 7:40 p.m.) –- See timed agenda item above.

5.2 Sheriff's Department –- Deputy Stewart reported that he is back to work from his injury and thanked residents for their get well wishes and concerns. He said that the Cop Shop is now a “Special Duty Unit”. Some of the details that he was involved with will now be run by Deputy Swalwell including Neighborhood Watch, safety presentations and the Citizens Academy. Stewart said that he will still be involved [in] neighborhood concerns and the Cop Shop. Deputy Swalwell reported the crime statistics for the past month. He said there was only one major incident on Via Cordoba that involved a “kidnap and abduction” this was a father son dispute. The son is the father’s caretaker and there was an argument between the two. The son held the father inside the home, preventing him from leaving and when deputies arrived at the scene the son fled and is still at large. The sheriffs’ office is working with the Eden Area/Castro Valley Chamber and DSAL to bring the Eden Night Live Event to the San Lorenzo and Ashland area. Every Friday from July 1, 2016 through October 2016 there will music, vendors, art and recreational activities at the lot across from the old Bancheros restaurant on Mission Blvd. Deputy Swalwell said that he did look into a license plate reader for San Lorenzo. It would cost approximately $20,000 with a monthly fee of $50 for maintenance. He said in his experience it doesn’t catch people in the act of crime because often they use fake plates or dealer plates. The other option for San Lorenzo would be to borrow one of the units that the sheriffs’ are already using and see how it works. Director Ready asked if the enforcement for illegal fireworks would be increased this year. She said that every year it seems to get worse. Many members were also concerned about the number of residents who illegally obtain and set off fireworks in their neighborhoods. The deputies stated that it is often difficult to catch residents because they must “see them setting off the fireworks”. They encouraged homeowners to continue to call dispatch if they see or hear anything on that evening or know of any residents who engage in this illegal activity every year. Deputy Stewart said he would send a flyer to the Association office to distribute to homeowners reminding them that fireworks are illegal in the unincorporated areas of Alameda County and San Lorenzo.

5.3 Supervisor Wilma Chan –- No report, no staff present.

5.4 Zoning Adjustments –- The report was left on the back table.

6.0 FINANCIAL REPORT (motion required)

6.1 Approval of April 2016 Expenditures – Director Ready moves to approve, Director Carlson seconds, the motion carries unanimously.

7.0 OTHER BUSINESS (motions may be required)

**7.1 Hayward Area Recreation & Park District (HARD) -- Todd Trimble, Asst., General Manager (Timed Agenda Item 7:45 p.m.) -- See timed agenda item above.

***7.2 House of the Month, 1778 Via Amigos, Robert Devecchi, Award Presentation (Timed Agenda Item 8:00 p.m.) –- See timed agenda item above.

7.3 Review Rear Addition w/2-Story (1fl. 750sf; 2fl. 866 sf.), Prelim. Design, Jose and Gerardo Yanez, 1556 Via Buena Vista (Timed Agenda Item 8:15 p.m.).

8.0 ADMINISTRATOR’S REPORT

8.1 Operations –- The Administrator reported that the HVAC contractor had examined the Association Community Hall for asbestos and the results came back negative, so now they are awaiting County permits and should begin sometime next month. The Association office has sent 307 pre-lien letters to homeowners for non-payment of assessments and has received 119 full or partial payments to date. There will be a resolution on the July 21, 2016 Board agenda to approve the filing of liens on members who still have an outstanding balance for non-payment of assessments from the year 2015 and earlier.

9.0 LIENS AND VIOLATIONS REPORT (motion may be required) – The Administrator said there were two (2) liens released since the May 2016 Board meeting. The violation letters were as follows:

May 2016 Violation Report

  Violation                              No. of Letters

Inoperable Vehicles in driveway               2
Recreational veh in front/side yard           1
General maintenance of property               0
Unpaved parking                               7                   
Yard maintenance                            106
Holiday lights                               12 
No signs                                     -- 
Building maintenance                          0
Lean/miss fence                              --
Working on vehicles                           0
Dogs/cats more than 2                        --
Barking dogs                                  2
Prohibited animals                            0
Excessive noise                               0
No home business                              0
Other                                        12
Multiple violations                          19
Plans needed                                  0

Total                                       208

Director Wydler moves to approve the liens and violation report, Director Clowser seconds, the motion carries unanimously.

10.0 CC&R HEARING REPORT

10.1 Disposition of Executive Session #1475 on June 16, 2016 –- The Administrator reported that we have 26 hearings, two (2) fine appeals and three (3) assessment reviews. No homeowners appeared. Of these five (5) were fined; four (4) were fined and carried over 30 days for landscaping plans; eight (8) were closed; six (6) were thank-you-but submit plans for landscaping within 30 days and/or remove weeds; one (1) was thank-you-but remove Christmas snow from window within 10 days; one (1) was carry over for 30 days to complete landscape work; and one (1) was carry over 30 days for exterior paint plans. One (1) fine appeal was denied and one (1) fine appeal was reduced if the homeowner planted a 24 gallon sycamore tree in the county right of way. Two (2) assessment appeals were denied and one (1) assessment appeal granted a waiver for late fees and interest only.

10.2 Approval of Minutes of Executive Session #1475 on June 16, 2016 –- Director Ready moves to approve, Director Wydler seconds, the motion carries unanimously.

11.0 BOARD REPORTS –- None.

12.0 ADJOURNMENT –- President Clowser adjourned the meeting at 9:33 p.m.

Respectfully Submitted,


Diane Wydler
Secretary/Treasurer

Recorded and Transcribed by: Kathleen Harrigan
Reviewed by: Susan Kleebauer, Administrator