Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION
MEETING NO. 1376

April 17, 2014


1.0 MEETING CALLED TO ORDER -– The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, April 17, 2014. President Kavasch called the meeting to order at 7:41 p.m.

1.1 SALUTE TO THE FLAG –- President Kavasch asked to lead the audience in the pledge of allegiance.

1.2 ROLL CALL -– Directors Catherine Kavasch, Steve Kirk, Wes Auten, Kyle Carlson, and Cheryl Hoffmann were present.

2.0 MINUTES FROM THE PREVIOUS MEETING

2.1 Approval of Board Meeting Minutes #1373 on March 20, 2014 -– Director Kirk moves to approve Board Meeting Minutes #1373 on March 20, 2014, Director Auten seconds, the motion carries unanimously.

2.2 Approval of Board Work Session Minutes #1374 on April 8, 2014 – Director Kirk moves to approve the Meeting Minutes on April 8, 2014, Director Hoffmann seconds; the motion carries with four (4) ayes and one (1) abstention (Kavasch).

3.0 COMMITTEE REPORTS

3.1 Community Engagement Committee (CEC) -– Director Hoffmann stated that the committee discussed the upcoming Earth Day event. This year the event will be held on Association grounds instead of at Mervyn Morris Park. The committee has designated some new routes that will include the neighborhoods near the Association office. She reported that the Farmers Market would no longer be coming to San Lorenzo on Saturdays. Unfortunately, it did not generate the number of customers needed for the vendors to make a worthwhile profit. The committee also discussed the Board's next "Meet and Greet" in May. The theme this year will be a "Mexican Fiesta".

A resident asked if the signs advertising the Farmers Market would be removed on Hesperian Blvd and in the Bohannon Parking lot. The Administrator stated that she would contact the Bohannon organization about the signs.

3.2 CC&R Ad Hoc Committee –- Director Hoffmann reported the group continues to work on revising the Board’s policies and is currently reviewing the Front Yard Policy.

*6.3 Variance –- Backyard Shed, 16005 Via Descanso (Timed Agenda Item 7:45 p.m.) – The owner asked to replace an existing metal shed (8' x 18'6") with a "tough shed" (8' x 12') with a setback of four feet from the fence line. The owner's lot is an unusual shape, with a back yard four feet in width and a large side yard where the shed would be placed. The Board reviewed the owner’s CC&Rs and his plot plans. Board determined that the shed did not pose a safety hazard or a nuisance to the neighbors and did not require a variance per the owner's tract CC&R's. Director Kirk moved to approve the shed, Director Auten seconds, the motion carried unanimously.

**6.4 SLZ Community Park Update -– H.A.R.D (Hayward Area Recreation and Park District) – Timed agenda item – Larry LePore, Park Superintendent – LePore thanked the Board for inviting him to the meeting. He reported that HARD is continuing to work with the architect contracted for the Master Plan at San Lorenzo Park. The plans are nearly 60% complete and HARD continues to monitor progress and provide input. The completed plans will eventually need a conditional use permit (CUP). Alameda County Planner, Rodrigo Orduna, will be coming before the Association Board in the next few months to discuss the plans and get further input for the CUP. The District is also conducting an Environmental Impact Report (EIR) to understand the impact these renovations will have on the surrounding neighborhoods.

The HARD Board recently approved going forward with a form of financing called a Certificate of Participation (COP). This allows for up to 15 million dollars in financing, of which eight million will be earmarked for the first phase of the renovations. The remaining seven million will be used to purchase land in Castro Valley and help fund Fairmont Terrace Park. HARD has recently completed several projects in the San Lorenzo area including a kitchen remodel and both interior and exterior paint for the Community Hall at the San Lorenzo Park; new ADA approved material for the sand box at Del Rey Park, and it will be replacing the restrooms at Mervin Morris Park within the next year. President Kavasch stated that she was very pleased with the funding that has been earmarked for San Lorenzo Park. Director Kirk asked how much the master plan would cost to complete. LaPore stated that the architects have estimated approximately 12 to 15 million dollars to complete all renovations.

HARD has discussed the phasing of the project. The first phase would include filling in the existing pond, the construction of the softball complex, the marsh, and the new pond area. All underground utilities would be completed in this initial phase. HARD will have more information about the actual cost of the project once it goes out to bid, which is projected to occur no later than the winter of 2015. A resident asked if the basketball courts would be lighted. The concern was raised at the design input meetings. LaPore stated that there are no plans to light the courts. If residents want lighting, he could pass this on to the architect. Director Hoffmann stated that at the last public meeting, residents residing near the park were not in favor of lighting these courts.

A resident asked that signs be posted in the area about the upcoming renovations. Trees were recently removed at the park without public input. She is concerned that the community be aware of all aspects of construction. She also asked if additional bond funds would be required and whether a date has been set for the Conditional Use Permit (CUP). LaPore stated that as they get closer to construction, signs would be posted. HARD has currently posted the plans for the proposed renovations in the window of the San Lorenzo Community Center.

The trees PG&E removed were already designated to be cut down, once the project was underway. LaPore said that PG&E has agreed to replace some of the trees.

The HARD board has had some preliminary discussions about a bond in 2016. It will not only fund the San Lorenzo Park, but other HARD projects in the area. The CUP process has no date as of yet. County staff will make a presentation to the Association board next month and a date for the hearing will be scheduled after that.

***6.5 Variance -– Addition to Front of Property – 1941 Keller Ave. (Timed Agenda Item 8:15 p.m.) The homeowner discussed her plans to add an additional bedroom, bath and laundry room to the front of her property. Staff reported that these plans were brought to the Board because of the fact that no other homes in the area that have additions that extend out into the front of the property. The Board reviewed the resident’s CC&Rs and questioned the need to build in the front verses the back of the property. The resident said that her property is in a unique location, at the base of a curve, and thus does not have enough space for a back yard addition. She stated that she was adding on for an elderly relative who is disabled. Director Auten asked why the resident needed a separate entrance to this addition located at the side of the property. The resident said her relative has a dog and this would allow him to let the animal in and out easily.

Director Auten moved to table the decision on the variance until the May board meeting to enable the board to get additional information, Director Kirk seconds, the motion carries unanimously.

4.0 COMMENTS FROM PUBLIC AGENCIES

4.1 CHP -– No officer present, no report.

4.2 Sheriff’s Department -– Deputy Culley reported that there was one major incident this past month: an armed robbery at the 7-Eleven on Washington and Via Enrico. The suspects were apprehended the same day in a routine traffic stop where evidence was confiscated from the vehicle and traced to the robbery.

Culley said that the COPP Shop flea market will be held on June 8, 2014 in the old Mervyns Parking lot. Ashland Reach Center is hosting a Cinco de Mayo on May 3, 2014 from 11 a.m. to 3 p.m. and all residents are welcome.

A resident asked what to do about speeders in his neighborhood. He called the Sheriff’s non-emergency number to report a car going over 60 mph on his street and was told that the CHP should be contacted because the sheriffs were too busy to dispatch officers. The resident was upset that he was redirected to another agency. He said he is also having problems with big rigs using Via Lucas as a short cut to the Oakland Pallet Company at the end of Grant Avenue. Deputy Culley reported that the CHP is the primary contact for speeding in the neighborhoods, however the sheriff will dispatch for speeding if they are available. He will notify the sheriffs' motorcycle unit about the big rigs on Via Lucas.

4.3 Supervisor Wilma Chan -– District Representative, Karina Rivera, reported that Alameda County Community Development Agency in conjunction with Mercy Housing, has been hosting public meetings regarding the proposed senior housing project. The next meeting is Monday, April 26th at 6:00 p.m. in the Homes Association’s hall. The Grant Avenue Project is also underway, has been approved by the County and put out to bid. Construction should begin by Spring 2014. Rivera said that Supervisor Chan recently spoke to a government class at Redwood Christian High School and she is supporting San Lorenzo’s Earth Day by donating $1,500 to the event.

A resident asked when the library construction would start, the trees were removed; however, no work has been done for several weeks. Rivera said that there were some problems with PG&E and the gas lines and that once this is resolved, they will resume construction.

4.4 Zoning Enforcement -– The Administrator said that staff has a copy of the report in the Association office for members.

5.0 FINANCIAL REPORT (motion required)

5.1 Approval of March 2014 Expenditures – Director Kirk moves to approve the March 2014 Expenditures, Director Auten seconds, the motion carries unanimously.

6.0 OTHER BUSINESS (motions may be required)

6.1 Approval Budget 2014-2015 –- Director Kirk moves to approve the 2014-2015 Budget, Director Auten seconds, the motion carries unanimously.

6.2 Approval Reserve Study-2014-15 -– Director Auten moves to approve the 2014-2015 Reserve Study, Director Hoffmann seconds, the motion carries unanimously.

*6.3 Variance –- Backyard shed, 16005 Via Descanso (Timed Agenda Item 7:45) – See timed item above.

**6.4 SLZ Community Park -– HARD Larry LePore, Park Superintendent and John Gouveia HARD General Manager (Timed Agenda Item 8:00 p.m.) – See timed item above.

***6.5 Variance – Addition to Front of Property-1941 Keller Ave. (Timed Agenda Item 8:15 p.m.) – See timed item above.

6.6 Cleveland Wrecking Co. CUP (salvage yard) -– Staff presented pictures of the site from the “duck pond”. Due to the recent tree removal, the wrecking yard can be seen very clearly from this location. County staff is asking for comments on the CUP by April 21st. Director Hoffmann asked that trees be planted along the south side of the Cleveland Wrecking facility to screen the yard from view. Board member Kirk agreed to contact Cleveland Wrecking and Board member Auten agreed to contact the County to suggest that trees be planted around the exterior of the business to mitigate its visual, auditory, and physical impact(s) to the surrounding neighborhoods.

6.7 EALI Working Groups -- President Kavasch noted that the meeting schedule for EALI is on the back table. She encouraged all residents to participate. These meetings give residents a chance for direct input into the future of San Lorenzo. The next two (2) Economic Development Working Group meetings will be held in San Lorenzo at the Homes Association's Community hall on May 1st and June 11th. She encouraged neighbors to attend. Director Hoffmann reiterated the importance of residents’ attendance.

7.0 ADMINISTRATOR’S REPORT

7.1 Operations –- The Administrator thanked Supervisor Chan for supporting the Homes Association's Earth Day. She reported a change this year. The event will be staged at the Association, rather than Mervin Morris Park. Registration starts at 8:30 a.m. and the first 100 people will get a free t-shirt. The cleanup will have various routes around San Lorenzo and will begin at 9:00 a.m. and end at 12:00 p.m. A free barbeque will follow the event for all participants.

Mercy Housing is hosting its second meeting at the Association Hall on Monday April 21st. They will project pictures of the proposed housing complex on a large movie screen and ask for the community’s input.

Lollipop Lane Pre-school had lead abatement and new exterior paint this past month. The Association's Sweeper Shed will be painted next, and should be complete by the end of next week.

The Association filed liens in early April for non-payment of assessments. These liens were for assessments that had not been paid for the years 2013 and earlier.

San Lorenzo Relay for Life is hosting its annual "Paint the Town Purple" event on Thursday May 8th. It will be collaborating with the Food Truck Mafia and collecting donations for memorial plaques honoring loved ones who are survivors or who have passed from cancer. The date of San Lorenzo's actual Relay is August 9-10, 2014 at Arroyo High School.

8.0 LIENS AND VIOLATIONS REPORT -– The Administrator reported there was one (1) lien released since the March 2014 Board Meeting. The violation letters for March 2014 were as follows:

March 2014 Violation Report

Number  Violation                              No. of Letters

1/19    Inoperable Vehicles in driveway               7
2/22    Recreational veh in front/side yard           6
6       General maintenance of property               1
7/20    Unpaved parking                               8                    
10      Yard maintenance                             47
13      Holiday lights                               27
14      No signs                                      -
15      Building maintenance                          2
18      Lean/miss fence                               -
21      Working on vehicles                           1
23      Dogs/cats more than 2                         -
24      Barking dogs                                  0
25      Prohibited animals                            0
26      Excessive noise                               0
27      No home business                              1
28/99   Other                                        10
30      Multiple violations                          19
31      Plans needed                                  5

Total                                               134

Director Hoffmann moves to approve the liens and violations report, Director Carlson seconds, the motion carries unanimously.

9.0 HEARINGS

9.1 Disposition of Executive Session #1372 on March 20, 2014 -– The Administrator reported that last month she had technical difficulty and could not get the hearing minutes reviewed in time for the Board meeting. The hearing was as follows: There were 29 hearings scheduled for which three (3) homeowners appeared. Seven (7) were closed, 11 were fined and one (1) was dropped. There were five (5) thank you-but; four (4) were carried over for 30 days with plans and there was one (1) fine review, with the Board maintaining the fine.

9.2 Approval of the Minutes of the Executive Session #1372 on March 20, 2014 -– Director Kirk moves to approve Minutes of the Executive Session #1372, Director Auten seconds, the motion carries unanimously.

9.3 Disposition of Executive #1375 on April 17, 2014 -– The Administrator reported that there were 26 hearings on the agenda, of which six (6) homeowners appeared, as well as one (1) representative for a bank owned property. Eight (8) of the matters were closed; one (1) was carried over 30 days for plans; nine (9) were fined, of which; two (2) of these properties will be investigated further to begin foreclosure proceedings. Six (6) were thank you but; one (1) was carried over for 15 days for plans; one (1) was a fine review which the Board agreed to waive with the condition that the vehicle in violation be removed by April 30, 2014. President Kavasch asked for a correction to these minutes. The foreclosure proceeding should only be on the property on Paseo Largavista. Director Auten asked for an additional correction, that line 20 of the minutes reflect "four (4) votes to close".

9.4 Approval of the Minutes of the Executive Session #1375 -– Director Auten moves to approve the minutes with the corrections. Director Hoffmann seconds, the motion carries unanimously.

10.0 PUBLIC COMMENT – Items Not on the Agenda –- A resident suggested the Board have Mariachi music or Mexican dancers at the May Mexican Fiesta, "Meet and Greet". He said that initially he was very concerned about the Mercy Housing proposal for San Lorenzo; however, he did a walk through at the Mercy facility on Kent Ave. in Ashland and was very impressed. He encouraged residents to attend the next meeting on Monday April 21st.

A resident asked if there would be a drug drop off at the Earth Day event. Sgt. Schueller stated that there would be a drug drop off from 9:00 a.m. to 2:00 p.m.

11.0 BOARD REPORTS -– Director Kirk announced that the recent Summer HARD Brochure for Classes/Activities, lists a Movie Night at the San Lorenzo Little League Park on September 12, 2014. He invited residents to attend. This is a free event and the movie shown will be "Monsters Inc."

Director Kirk read the question and the answer to the "History Mystery" contest posted in the last Village Briefs. The winning homeowner was drawn from those who answered the question correctly. Each newsletter will have a new question. The winners receive a $10 gift card from a local business.

12.0 ADJOURNMENT -– President Kavasch adjourned the meeting at 9:46 p.m.

Respectfully Submitted,


Steve Kirk
Secretary/Treasurer

Recorded and Transcribed by: Kathleen Harrigan
Reviewed by: Susan Kleebauer, Administrator