Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION
MEETING NO. 1373

March 20, 2014


1.1 MEETING CALLED TO ORDER –- The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, March 20, 2014. President Kavasch called the meeting to order at 7:34 p.m.

1.2 SALUTE TO THE FLAG - President Kavasch asked to lead the audience in the pledge of allegiance.

1.3 ROLL CALL -– Directors Catherine Kavasch, Steve Kirk, Wes Auten, Kyle Carlson, and Cheryl Hoffmann were present.

2.0 MINUTES FROM THE PREVIOUS MEETING

2.1 Approval of Board Meeting Minutes #1368(A) on February 20, 2014 -– Director Auten moves to approve Board Meeting Minutes #1368(A) on February 20, 2014, Director Hoffmann seconds, the motion carries with one (1) abstention, (Carlson).

2.2 Approval of Board Meeting Minutes #1368(B) on February 20, 2014 -– Director Kirk moves to approve Board Meeting Minutes #1368(B) on February 20, 2014, Director Auten seconds, the motion carries with one (1) abstention, (Carlson)

2.3 Approval of Board Meeting Minutes #1368(C), on February 20, 2014 –- Director Auten moves to approve Board Meeting Minutes #1368(C) on February 20, 2014, Director Hoffmann seconds, the motion carries unanimously.

2.4 Approval of Work Session Minutes #1370 on March 11, 2014 -– Director Auten moves to approve the Work Session Minutes #1370 on March 11, 2014, Director Hoffmann seconds, the motion carries unanimously.

2.5 Disposition of Work Session #1371 on March 11 –- President Kavasch reported that the meeting dealt with personnel issues.

2.6 Approval of Executive Session Minutes #1371 on March 11, 2014 -- Director Kirk moves to approve Executive Session Minutes #1371 on March 11, 2013, Director Auten seconds and the motion carries unanimously.

3.0 COMMITTEE REPORTS

3.1 Community Engagement Committee (CEC) –- Director Hoffmann reported that the San Lorenzo Business Expo was held on March 1st and was a success. Thirty businesses participated, and there were 31 prizes and five (5) $100 gift certificates donated by these businesses. "From the Roof Top", a San Lorenzo marketing based business, monitored the event and gave the committee feedback. This was not a money making venture for the Association and the proceeds will be distributed to local DECA groups later in the evening. The next CEC event will be Earth Day on Saturday¸ April 26, 2014. There will be a change in the location. The committee decided that due to logistics, the event would be held at the Homes Association grounds instead of Mervin Morris Park. East Bay MUD has been invited to present ideas for drought resistant landscaping at the event. The Farmers market will begin again in San Lorenzo in May 2014 and the next Board "Meet and Greet" will highlight the opening of the market.

3.2 CC&R Ad Hoc Committee –- Director Hoffmann reported that the committee met twice in March and it continues to work on developing and redefining Association Board policies.

*6.1 San Lorenzo Business Expo -– Check Presentation to Arroyo and San Lorenzo High DECA – President Kavasch presented the proceeds from the San Lorenzo Business Expo to the teachers and students from the DECA programs. Each school received an individual check for $906.00, for a total of $1,812.00 raised for the programs.

COMMENTS FROM PUBLIC AGENCIES

4.1 CHP -– No officer present – no report.

4.2 Sheriff’s Department -– Deputy Culley reported on crime statistics for the past month. There were three (3) robberies in the month of February. One occurred at the 7-Eleven on Washington Blvd where a clerk was robbed at gunpoint. The suspect is still outstanding. The others occurred on Via Enrico and Hesperian Blvd, where personal property was taken. All suspects related to these events have been apprehended. There were three (3) high-speed chases through San Lorenzo in the past month; all suspects in these incidents have been arrested. A warrant search on a home on Via Lucas produced a large marijuana grove that was pirating electricity from the surrounding neighborhood. There was a report of a stabbing at the Asia Delight Restaurant on Hesperian Blvd. The deputies called to the scene reported no blood or victims and could not locate any persons with similar wounds at any local hospital. This incident is still under investigation. Culley stated that another Sheriff’s Citizens Academy would begin in the Spring on Wednesday nights, and he encouraged residents to enroll.

**6.2 House of the Month -– 389 Via Lucero – President Kavasch presented the homeowner of 380 Via Lucero an award and a $50 gift certificate to a local business (Hutch’s San Lorenzo Car Wash) for Home of the Month. This resident's landscaping was not only well maintained, but drought tolerant.

4.3 Supervisor Wilma Chan -– District representative, Steven Jones, congratulated Director Carlson for his new appointment to the Board. The San Lorenzo Library expansion groundbreaking took place on February 19th. He thanked the Association for their assistance with providing popcorn for the event. Trees have been removed from the site and the stumps will be ground out in the coming week. Construction will last fifteen months and the project should be complete by the Summer of 2015. Supervisor Chan secured the funds for this 9.4 million dollar project. It will double the size of the library approximately 20,000 square feet, and include a new community room, a cafe, a dedicated teen area, additional space for book sales, tutoring and computers. It will be San Lorenzo's first “green building". There is also an additional 4.7 million dollars available for the Hesperian streetscape improvements, which are set to begin in 2015, as well as four million dollars set aside for a civic plaza. Additional funding is available for the Mercy Housing Project. Jones reported that the PG&E park is finally underway at Washington and Grant Avenues. Paths have been completed and the plants and trees have been staged.

Jones announced that Mercy Housing would be holding public meetings regarding its planned development at the former San Lorenzo Post Office site on Tuesday, March 25th at 6 p.m. and Monday April 21st at 6 p.m. at the Homes Association Community Hall. The Grant Ave Project was formally approved by the Board of Supervisors on March 25th. The County will now put the project out to bid and construction should begin by the Spring of 2014. The project will include new pathways, landscaping, and storm drains along the Grant Avenue corridor from Via Seco to the San Francisco Bay Trail. EALI has gone from visioning groups to working groups with specific priorities. EALI recently released the Eden Area Profile, of which copies are available for residents. Jones stated that tax help for low-income individuals is available through the County, and he left a flyer with the information. He also reported that all collection boxes in the unincorporated area have been removed. None of these businesses have applied for a conditional use permit (CUP) and cannot continue to do business.

Director Kirk asked if the businesses affected by the Grant Avenue project were being notified. Jones stated that the Public Works Department is notifying business and he does not think that any street would be completely shut down by this project. Kirk asked if the Mercy Housing project was tied financially to the Library expansion. Jones stated that it was not.

A resident asked that the sites where the collection boxes were located continue to be monitored. There is still dumping in some areas. She was also concerned about the Mercy Housing Project and its income criteria for residents. Jones stated that the project would be affordable housing for seniors and his office has had ongoing conversations with Mercy Housing regarding these criteria. Applicants must have some income source whether it is through pension, social security, or part time jobs. He urged residents to attend the public meetings and voice their concerns directly with the project's representatives. A resident said that she is grateful for affordable housing and welcomed Mercy's senior housing to the area.

Director Kirk asked what was going on at the site once occupied by the sweepstakes business near Supervisor Chan's Office on Hesperian Blvd. He noticed that there was renovation being done to the site, but did not see any solicitation for new business. Jones recommended that the Board write a letter to the owner reminding him of his commitment to bring any new business before the Association board prior to allowing it to begin operation at the site.

4.4 Zoning Enforcement –- The report was left on the back table.

5.0 FINANCIAL REPORT (motion required)

5.1 Approval of February 2014 Expenditures -– Director Kirk moves to approve the February 2014 Expenditures, Director Auten seconds, the motion carries unanimously.

6.0 OTHER BUSINESS (motions may be required)

*6.1 San Lorenzo Business Expo -– Check Presentation to Arroyo and San Lorenzo High School DECA programs – see above timed agenda item 7:45 p.m.

**6.2 House of the month 389 Via Lucero –- see above timed agenda item 8:00 p.m.

6.3 Draft Budget 2014-2015 -– President Kavasch stated that this item would be in the next Association Newsletter going out by the end of March. Revenue is projected to be lower due to a projected decrease in hall rentals and the release of management for the Heritage of San Lorenzo Homeowners Association.

6.4 Draft Reserve Study 2014–2015 -– President Kavasch stated that a full reserve study had not been done by the Association for many years. The Board hired a company that did a comprehensive report on the Association's entire grounds, leased buildings, and property. It was determined that the Association is currently underfunded and that it would take several years to have a fully funded reserve. A copy of this 109- page study can be obtained in the Association office. The Board will take a final vote on the budget and reserve study at its April 17th Board meeting. There will be no increase in homeowner's assessments in 2015.

6.5 Lien Resolution -– Authorization to Record Liens for Delinquent Assessments – Director Carlson read a resolution authorizing the Association Board to record liens on the properties of Association members for delinquent assessments and related expenses. There were 240 properties identified in the resolution. The Administrator noted that these liens were for delinquent assessments for the year 2013 and earlier. Director Carlson moves to record the liens as indicated by the resolution, Director Kirk seconds, the motion carries unanimously.

6.6 EALI Working Groups -– Community Participation – The Administrator noted that copies of the Agenda for Meeting #2 are on the back table and encouraged residents to attend and help achieve the goals set by the charette, many of which involved San Lorenzo. The next Economic Development Working Group will meet in the Association Hall on May 1st. The Administrator said she is trying to get more of these meetings scheduled in San Lorenzo. Director Hoffmann urged residents to attend. This is one of the few chances for residents to have an impact on what happens in our community.

6.7 Reimburse Cost of County Tree Permits -– The Administrator said that this motion was carried over from the March Board meeting where it was tabled for further discussion as a new budget item. Director Kirk moves to authorize the reimbursement of the Alameda County Tree Permit Fees under the following conditions: that the permit is for the planting of a new tree or the pruning of an existing tree; that the reimbursement be issued upon completion of the work under the parameters of the permit; and that the permits for tree removal or replacement of removed trees shall not be reimbursed. The total reimbursement fees shall not exceed $3,500 for the fiscal year's budget, Director Auten seconds, the motion carries unanimously.

A resident thanked the Board for approving this reimbursement fee, which will help maintain the trees in San Lorenzo.

7.0 ADMINISTRATOR’S REPORT

7.1 Operations –- The Administrator stated that the budget and reserve study have been completed and will be published in the Association newsletter for member input. Full copies of both the budget and the reserve study can be obtained through the Association office. She noted that the Association is at a medium reserve level. The current fully funded balance should be achieved over a 30-year period, which includes expenditures to replace or repair capital assets over that period. The San Lorenzo Library has relocated to its temporary facility on Hesperian Blvd. and has partnered with the Association to host some of its on-going events and programs at the Association's hall, including its popular Homework Club. The Administrator announced that the Association has a job opening for a part-time janitorial/maintenance/landscaping position. Details are posted on the Association’s website.

8.0 LIENS AND VIOLATIONS REPORT -– The Administrator reported there were three (3) liens released since February 2014. Violation Letters for February 2014 were as follows:

February 2014 Violation Report

Number  Violation                              No. of Letters

1/19    Inoperable Vehicles in driveway               3
2/22    Recreational veh in front/side yard           4
6       General maintenance of property               1
7/20    Unpaved parking                               4                   
10      Yard maintenance                             10
13      Holiday lights                              102
14      No signs                                      -
15      Building maintenance                          0
18      Lean/miss fence                               -
21      Working on vehicles                           0
23      Dogs/cats more than 2                         -
24      Barking dogs                                  1
25      Prohibited animals                            0
26      Excessive noise                               0
27      No home business                              0
28/99   Other                                         4
30      Multiple violations                           8
31      Plans needed                                  7

Total                                               144

Director Kirk moves to approve the liens and violations report, Director Carlson seconds, the motion carries unanimously.

9.0 HEARINGS

9.1 Disposition of Executive Session #1369 on February 25, 2014 –- The Administrator reported that there were 26 hearings on the agenda of which six (6) homeowners and one (1) tenant appeared before the Board. Two (2) cases were closed; five (5) were fined; one (1) was directed to remove a jet ski and trailer from the front part of the property no later than 3/3/14; four (4) were fined and asked to submit plans within 30 days; five (5) were thank you-but letters; seven (7) were carried over for 30 days to submit plans or improve yard maintenance; one (1) was an appeal of a fine, which the board reduced and one (1) was an assessment appeal of late fees and interest that the board reduced by 50 % once the assessment was made current.

9.2 Approval of the Minutes of the Executive Session #1369 on February 25, 2014 -– Director Kirk moves to approve Minutes of Executive Session #1369, Director Hoffmann seconds, the motion carries unanimously.

9.3 Disposition of Executive #1372 on March 20, 2014 –- The Administrator reported that due to technical difficulties she was unable to finish the minutes for the meeting and asked that the Board table the item until its April 17, 2014 meeting.

9.4 Approval of the Minutes of Executive Session #1372 on March 20, 2014 -– The item was tabled until the April 17, 2014, Board meeting.

10.0 PUBLIC COMMENT –- Items Not on the Agenda – A resident asked that a Hayward Area Recreation District (HARD) representative come to an upcoming board meeting to give a report on the parks in the area. He also stated his concern over the recent flag contest hosted by the Village Volunteers. The Bohannon Organization initially stated that it would allow the winner's flag to fly above its property on Hesperian Blvd. However, it recently withdrew its support when it found out the Association was not part of the contest. The resident asked that the Board write a letter to Bohannon indicating that although the contest was independent of the Association, the winning flag should be displayed as originally promised.

11.0 BOARD REPORTS -- President Kavasch announced that Director Kirk has been appointed to the HARD Advisory Committee and will be taking his seat in April 2014. Director Kirk encouraged residents to attend the Mercy Housing meetings in March and April to ask questions as well as to get information directly from its representatives.

12.0 ADJOURNMENT –- President Kavasch adjourned the meeting at 9:03 p.m.

Respectfully Submitted,


Steve Kirk
Secretary/Treasurer

Recorded and Transcribed by: Kathleen Harrigan
Reviewed by: Susan Kleebauer, Administrator