Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION

ANNUAL BOARD MEETING
MEETING NO. 1610(A)

Thursday, February 21, 2019


1.0 CALL TO ORDER -- President Wydler called the meeting to order on Thursday, February 21, 2019 at 7:15 pm.

2.0 ESTABLISH QUORUM -- It was established that a quorum of the homeowners was not met. Business may not be transacted.

3.0 PUBLIC COMMENTS

4.0 ADJOURNMENT -– Meeting was adjourned at 7:28 pm to the regular board meeting.


Respectfully submitted by


Emanuel M.S. Robinson, Secretary/Treasurer

Recorded and Transcribed by: Debi Powers, Administrator
Reviewed by: Diane Wydler, President

REGULAR BOARD MEETING
MEETING NO. 1610(B)


1.0 CALL TO ORDER -- President Diane Wydler called the meeting to order on Thursday, February 21, 2019 at 7:45 pm.

1.2 ROLL CALL -- Board Members present: President Diane Wydler, Vice-President Kathie Ready, Secretary/Treasurer Emanuel M.S. Robinson, Director Michelle Clowser and Director John Chung. Administrator Debi Powers and Operations Manager Mai Vue were present.

1.3 SIGN–IN SHEET -- Director Wydler reminded all members who were present to sign-in at the back table.

2.0 PUBLIC COMMENTS (Items not on the Agenda)

3.0 COMMENTS FROM PUBLIC AGENCIES (7:40 p.m.)

3.1 California Highway Patrol Office.

3.2 Sheriff’s Office.

3.3 Supervisor Chan’ s Office.

4.0 OTHER BUSINESS (motion may be required)

4.1 HOUSE OF THE MONTH -- 1610 Via Tovita was awarded house of the month.

4.2 LIEN RESOLUTION -- No liens to file.

4.3 Board Election (2019): There were two open Board positions. Diane Wydler and Kathie Ready were reelected to the board by acclimation.

4.4 Presidents Report: President Wydler gave her report.

4.5 By-Law Revision -- The By-Laws revision consists of removing the regular board meeting start time of 7 pm from Article VI, section 6.1b and removing the clause in Article VI, Section 6.2 (a) that stated no Official Board action may take place at a Work Session meetings. Secretary/Treasurer Emanuel M.S. Robinson made a motion to accept the revisions of the By-Laws and to have them reviewed by Tinnelly Law Group, Vice President Kathie Ready second, the Board voted all in favor. The motion passed.

4.6 Collection Policy Revision -- The Collection Policy was revised to have current civil code sections cited and to change the date of the late fee being applied 15 days after the due date to 30 days after the due date. Secretary/Treasurer Emanuel M.S. Robinson made a motion to accept the revisions of the Collection Policy and to have them reviewed by Tinnelly Law Group, Vice President Kathie Ready second, the Board voted all in favor. The motion passed.

5.0 LIENS AND VIOLATION REPORT (motion may be required) -- There were no liens that were released last month. 564 Violation Notices that were mailed: 246 Yard Maintenance, 123 Plans Required, 19 Items/Clutter, 33 Building Maintenance, 63 Inoperative/Stored Vehicles, 42 Multiple Violations, and 38 Miscellaneous Violations (e.g. complaints of loud noise, dog barking, items in yard, etc.), 76 violations were closed. Vice-President Ready made a motion to accept liens and violation report, Director Chung second, the Board voted all in favor, motion passed.

6.0 FINANCIAL REPORT (motion required)

6.1 Approval of January 2019 Expenditures -- Secretary/Treasurer Robinson made a motion to accept the January 2019 Expenditures, Director Chung second, the Board voted all in favor. The motion passed.

6.2 Approval of Bank Reconciliations for the 4th Quarter of 2018 -- Secretary/Treasurer Robinson made a motion to table the approval of the 4th Quarter 2018 Bank Reconciliations, Director Chung second, the Board voted all in favor. The motion passed.

7.0 COMMITTEE REPORTS

7.1 Community Events -- Director Clowser gave an update on Earth Day 2019.

7.2 Architectural Committee update -- No report.

8.0 ADMINISTRATOR’S REPORT (motion may be required)

- 2019 Assessments: 4494 residents have paid their 2019 assessments, 1273 accounts are still unpaid.

- Office visits for the month of January: 275.

- Demands processed for the month of December: 15.

- Draft Budget has been populated with monthly expenses through 12-31-18.

- Loral Landscaping walk through with John and staff is scheduled for 2-4-19.

- The updated Reserve Study update has been received.

- We have transitioned all escrow/demand requests to paperless.

- Hall Men’s Bathroom Water Heater has been installed.

- Bostock will be replacing the missing scuppers.

9.0 BOARD REPORTS -- No other report from Board.

10.0 MINUTES OF THE PREVIOUS MEETING

10.1 Approval of Minutes Regular Board Meeting #1605 held on January 17, 2019 -- Secretary/Treasurer Robinson made a motion to approve Regular Board Meeting Minutes #1605 held on January 17, 2019,Director Clowser second, the board voted all in favor, motion passed.

10.2 Disposition of Executive Session Meeting #1606 held on February 7, 2019 -- This meeting was an executive meeting to discuss contracts, Collection Matters with Alterra and Personnel Issues.

10.3 Approval of Minutes Executive Session Meeting #1606 held on February 7, 2019 -- Vice President Ready made a motion to approve Executive Session Meeting Minutes # 1606 held on February 7, 2019, Director Clowser second, the board voted all in favor, motion passed.

10.4 Approval of Minutes Work Session Meeting #1607 held on February 7, 2019 -- Director Chung made a motion to approve the Work Session Meeting Minutes #1607 held on February 7, 2019, Director Clowser second, the board voted all in favor, the motion passed.

11.0 ADJOURNMENT -– Meeting was adjourned at 8:58 pm.


Respectfully submitted by:


Emanuel M.S. Robinson, Secretary/Treasurer


Recorded and Transcribed by: Debi Powers, Administrator
Reviewed by: Diane Wydler, Vice President


ANNUAL BOARD MEETING
MEETING NO. 1610(C)


1.0 CALL TO ORDER -- Administrator Debi Powers called the meeting to order on Thursday, February 21, 2019 at 9:00 pm.

2.0 REORGANIZATION OF THE BOARD

2.1 Election of President -- Diane Wydler made a motion to nominate Kathy Ready to be President, Michelle Clowser seconded, the Board voted all in favor. The motion passed.

2.2 Gavel Turned over to New President

2.3 Election of Vice President -- Emanuel M.S. Robinson made a motion to nominate Diane Wydler to be the Vice President, Michelle Clowser second, the Board voted all in favor. The motion passed.

2.4 Election of Secretary/Treasurer -- Kathy Ready made a motion to nominated Emanuel M.S. Robinson to be the Secretary/Treasurer, Diane Wydler second, the Board voted all in favor. The motion passed.

3.0 OTHER BUSINESS AS DIRECTED BY THE PRESIDENT

3.1 Remarks from Board Members

4.0 ADJOURNMENT -- Meeting was adjourned at 9:07 pm.


Respectfully submitted by:


Emanuel M.S. Robinson, Secretary/Treasurer


Recorded and Transcribed by: Debi Powers, Administrator
Reviewed by: Diane Wydler, Vice-President