Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION
REGULAR BOARD MEETING
MEETING NO. 1605

January 17, 2019


1.0 CALL TO ORDER -- Director Wydler called the meeting to order on Thursday, January 17, 2019 at 7:37 pm.

1.1 SALUTE TO THE FLAG -- Director Wydler lead the members in the pledge of allegiance. 1.2 ROLL CALL -- Board Members present: President Diane Wydler, Vice President Kathie Ready, Secretary/Treasurer Emanuel M.S. Robinson and Director John Chung. Director Michelle Clowser was present by phone. Administrator Debi Powers and Operations Manager Mai Vue were present.

1.3 SIGN–IN SHEET -- Director Wydler reminded all members who were present to sign-in at the back table.

2.0 PUBLIC COMMENTS (Items not on the Agenda)

A member provided an update from the Library: Upcoming events at the San Lorenzo Library: A "Bookworm's Book Club" for adults is being formed. The first meeting is Sunday, January 20, 1:30-3:30 pm. Lawrence Hall of Science will be presenting STEM activities for children on Tuesday, January 29, 4:00-6:00 pm. (Another STEM presentation will be on Tuesday, February 19.), "The Tuskegee Airmen", presented by Oakland Aviation Museum, will be Saturday, February 2, 2:00-3:00 pm. The Lunar New Year will have a special celebration on Sunday, February 3. Lion Dancing will begin at 2:00 pm. At 3:00 pm, a renowned children's writer, Oliver Chin, will read his picture book, THE YEAR OF THE PIG There will a children's art project.- The ZooMobile will be coming Sunday, February 10, 2:00-3:00 pm. At 1:30, tickets will begin being handed out. There are many Library Program that take place weekly (such as Storytimes and Homework Central) or monthly (such as Teen Lock In, Community Healthcare Information, and craft programs). More information is available on the library website calendar. The library also has a monthly display. This month, Doris Marciel, a local historian, is showing Christmas Postcards from 1905 - 1920. She also has a display, "Changes in San Lorenzo", which features photos and information from 1932 - 1946. For sharing inquiries, contact Molly at 510-284-0643 or at mhitchings@aclibrary.org.

A member made a comment about strongly disagreeing with the tree policy and believes it is negatively impacting the community.

A member made a comment about the upcoming San Lorenzo Creek cleanup on January 21st . There will also be a cleanup for Hayward Acres on Saturday, January 26. Volunteers will be meeting at 8:30 a.m. at the Starbucks on A Street.

3.0 COMMENTS FROM PUBLIC AGENCIES (7:40 p.m.)

3.1 CHP -- None available.

3.2 Sheriff’s Office -- Deputy Swalwell reported that they have been busy during the holiday season with their DUI campaign. 244 arrest were made, of those, 175 were for DUI’s. The Sheriff’s Office will be helping with the Hayward Acres Clean up on Saturday, January 26. The Golden Glove’s Event will be held on February 8th, 9th and 10th at the Hayward Adult School. The Sheriff’s sponsored soccer league will start in March. They currently have a team that is ranked number 2 in the nation. There will also be a Crab Feed Fundraiser in March.

3.3 Supervisor Wilma Chan -- Jared reported that Supervisor Chan’s office was able to provide toys and books to 76 children from donations received from her annual holiday party and toy drive. The Village Green project will be going before the Planning Commission for a vote February 4th at 224 W. Winton. Hayward Acres will have their cleanup on January 26th. On Saturday, January 30,2020, the county will perform their count of the number of homeless residents to help determine funding, resources for assistance and potential solutions. A group has been formed to determine if the San Lorenzo Theater will be able to be reused or repurposed or if it is cost prohibitive. Questions were asked on how the group was formed. The group is a closed group formed of people that have been active in the community and involved with the San Lorenzo Theater events that have been held.

3.4 Zoning Enforcement -- Total number of cases in San Lorenzo for the year 2018 were 348, of those, 49% were overgrown vegetation, 12% unlawful outdoor storage, 12% inoperable vehicles. 301 case were closed.

4.0 OTHER BUSINESS (motion may be required)

4.1 Kristina Demolli presenting on tree preference for Project Referral Cell Tower Landscaper Case no. PLN2018-00203: Amendment of CUP PLN2011-00213 (monopine cell tower) to modify landscape plan requirements for planting new trees and irrigation near the monopine located at 15951 Hesperian: The Board stated that they are not willing to change their position on the choice of Ginko Trees to be planted along Hesperian. They agreed to having 4 London Plane Sycamore Trees along Hesperian and one Canary Pine on the back of the property near the Mono Pine Cell Tower.

4.2 Census 2020 presented by Sandra Rivera and Sophie McGuinness, from the Alameda County Community Development Agency -- Presented that the Census is to collect demographics, number of house hold/members living in the house, name, and age. Completing the census is a requirement. The purpose is to provide basis of federal funding for housing, roads, healthcare, and also used for business and distribution sites, and seats in the House of Representative. Having an under count can affect the state of its representation. In 2020 the Census will be done online beginning April 1st. On March 23rd post cards will be mailed out to remind everyone to complete the census online. It is encouraged that everyone participate, if not, it is likely that Census takers will come to the house to obtain the information.

4.3 Presentation by Richard Flynn to allow bee keeping in San Lorenzo Village -- Richard was unable to attend the meeting.

4.4 Digital Outdoor Billboard -- Presentation by Eileen Dalton, Director of Economic & Civic Development Department for Alameda County Community Development Agency and representatives from Clear Channel regarding the Project Referral PLN2017-00248 to allow a Clear Channel digital outdoor advertising billboard, two sided with 14’ x 48’ signs atop a 45’ support pole for 59’ total height, in conjunction with the removal of 10 billboard side faces at 7 locations, located at 15740 Hesperian Blvd ( San Lorenzo, east side, 400 feet east of Grant Ave. Eileen Dalton presented an overview of the 2006 Billboard Replacement Program that is reducing the number of billboards in the urban & unincorporated areas. Digital billboard can help reduce the number of billboards, and be used for community announcements, and there will be revenue share with the County and land owner. The digital proposal will go before the planning commission some time March or April. Board requested additional information with specific plans.

4.5 Review of Project Referral PLN2017-00252: to allow an addition to an existing church, in MU District, located at 740 Bockman Rd. ( San Lorenzo), Side: South; Distance: 200 ft.; Direction: West; Of Cross Street: Via Arriba, unincorporated area of San Lorenzo: The Board requested more details to be provided on the color scheme, landscaping plans, what will be done to the front of the building, what street frontage improvements will be made and will there be adequate parking. The administrator is to reach out to the Planning Department.

4.6 Village Brief Contents: proposed contents included a reminder on the 2019 Annual Dues and late charge, the 2019 Annual Meeting on February 21, and House of the Month 1610 Via Tovita was chosen. Secretary/Treasurer Emanuel M.S. Robinson made a motion for 1610 Via Tovita to be named House of the Month, Vice-President Ready seconds the motion, and the Board voted all in favor, motion passed.

5.0 LIENS AND VIOLATION REPORT (motion may be required) -- There were no liens that were released last month. Violation Notices that were mailed: 233 Yard Maintenance, 77 Plans Required, 23 Items/Clutter, 30 Building Maintenance, 36 Inoperative/Stored Vehicles, 18 Unpaved Parking, 24 Multiple Violations, and 17 Miscellaneous Violations (e.g. complaints of loud noise, dog barking, items in yard, etc.), 96 violations were closed. Vice-President Ready made a motion to accept liens and violation report, Director Chung second, the Board voted all in favor, motion passed.

6.0 FINANCIAL REPORT (motion required)

6.1 Approval of December 2018 Expenditures -- Vice-President Ready made a motion to approve the December 2018 Expenditures, Secretary/Treasurer Emanuel M.S. Robinson second, the board voted all in favor, motion passed.

7.0 COMMITTEE REPORTS

7.1 Community Events Committee -- Updated provided by Debi Powers, sponsorship letters for Earth Day have been mailed out, vendors have been scheduled for booths, the event will be held on April 20, the Saturday before National Earth Day. It was asked if the date could be changed as it is the day before Easter. The request will be passed along to Director Clowser.

7.2 Architectural Committee update -- No report.

8.0 ADMINISTRATOR’S REPORT (motion may be required)

- 2018 Assessments: 5,570 residents paid their 2018 assessments as of December 31, 2018. 197 accounts are still delinquent. - 2019 Assessments: 3,395 residents have paid their 2019 assessments, 2,372 have not paid. - Office visits for the month of December: 186.

- Demands processed for the month of December: 16.

- Street Sweeper: The Pelican sweeper was returned, it was found to need some adjustments to the idle.

- Loral Landscaping is scheduled to start servicing the office grounds beginning in February.

- The Reserve Study update has been requested and is expected by the end of the January.

- We are currently in the process of transitioning all escrow/demand requests to paperless. The goal is to be paperless beginning in February.

- Mai and Debi were able to troubleshoot the exterior light timer and restore normal operation negating the to replace the timer with a new as suggested by the electrician.

9.0 BOARD REPORTS -- No other report from Board.

10.0 MINUTES OF THE PREVIOUS MEETING

10.1 Disposition of Executive Session Meeting #1602 held on December 20, 2018 -- This meeting was an executive meeting to discuss violation disputes and Alterra Collection matters.

10.2 Approval of Minutes Executive Session Meeting #1602 on December 20, 2018 -- Director Chung made a motion to approve Executive Session Meeting Minutes # 1602 held on December 20, 2018, Vice-President Ready second, the board voted all in favor, motion passed.

10.3 Approval of Minutes Regular Board Meeting #1603 held on December 20, 2018 -- Director Chung made a motion to approve Regular Board Meeting Minutes #1603 held on December 20, 2018, Secretary/Treasurer Emanuel M.S. Robinson second, the board voted all in favor, motion passed.

11.0 ADJOURNMENT -– Meeting was adjourned at 10:25 pm.


Respectfully submitted by:


Emanuel M.S. Robinson, Secretary/Treasurer


Recorded and Transcribed by: Debi Powers, Administrator
Reviewed by: Diane Wydler, President