Reposted by San Lorenzo Express


MINUTES

SAN LORENZO VILLAGE HOMES ASSOCIATION
MEETING NO. 1362

January 16, 2014


1.1 MEETING CALLED TO ORDER – The Regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, January 16, 2014. President Kavasch called the meeting to order at 7:34 p.m.

1.2 SALUTE TO THE FLAG – President Kavasch asked local Boy Scout Troop 612 to lead the audience in the pledge of allegiance.

1.3 ROLL CALL – Directors Catherine Kavasch, Diane Wydler, Steve Kirk, Wes Auten, and Cheryl Hoffmann were present.

2.0 MINUTES FROM THE PREVIOUS MEETING

2.1 Approval of Board Meeting Minutes #1360 on December 19, 2013 -– Director Kirk moves to approve Meeting Minutes #1360 on December 19, 2013, Director Auten seconds, the motion carries unanimously.

2.2 Approval of Work Session Minutes #1361 on January 7, 2014 -– Director Auten moves to approve Work Session Minutes #1361 on January 7, 2014, Director Wydler seconds, the motion carries unanimously.

3.0 COMMITTEE REPORTS

3.1 Community Engagement Committee -– Director Hoffmann reported that the Committee is working on a calendar of events for the year 2014. There will be some new events this year, including a Lunar New Year celebration on Friday, February 7, 2014, from 6 p.m. to 8 p.m. There will be entertainment, food and much more. Join the event and wear red to bring yourself good luck. On Saturday, March 1, 2014, the Association along with the Castro Valley/Eden Area Chamber will host the San Lorenzo Business Expo in the community hall from 10 a.m. to 1 p.m. San Lorenzo businesses are encouraged to participate. The next meeting of the CEC will be held on Wednesday, February 5th at 5:30 p.m. in the Association's Bohannon room. All residents are welcome.

3.2 CC&R Ad Hoc Committee –- Director Wydler stated that the Committee had to postpone the last meeting due to a conflict with the Eden Area Livability Initiative (EALI) meeting. The Committee has developed a procedural process for architectural plans that is separate from the guidelines policy.

4.0 COMMENTS FROM PUBLIC AGENCIES

4.1 CHP –- Office Bauers reported on December 2013 statistics for the San Lorenzo area were as follows: 112 traffic collisions; 20 DUI arrests; 451 verbal warnings and 990 citations issued. There were no major reported traffic complaints in December. Officer Bauers introduced Sgt. Helman, as the CHP's new Sergeant for their Castro Valley Office. Sgt. Helman said that he comes to this new job with a strong background in community policing and looks forward to working with the San Lorenzo community.

*6.0 Variance -- Staff reported that the resident from 80 Via Hermosa is applying for a fanciers permit for three (3) dogs, where two (2) are permitted. The resident presented documents showing that the dogs are current on vaccinations. She also stated that she has applied, and been granted a Fanciers Permit through Alameda County. The owner said that two (2) of her dogs are small, Dachshund/Chihuahua mixes, and the third is a large Doberman. The board asked staff whether there had been any complaints regarding the dogs. Staff reported that there were two (2) complaints in the past two (2) years. Both of these complaints coincided with gatherings at this resident's home where two (2) other dogs were present. President Kavasch stated that she had gone out to the property and asked several neighbors if they had any problem with noise/smell etc. from these dogs and she found none. Director Kirk moves to approve the fanciers permit for three (3) dogs at the property, Director Wydler seconds, the motion carries unanimously.

4.2 Sheriff's Department -– Deputy Culley reported that he spent a large amount of his time writing tickets this past month at the intersection of Via Toledo and Paseo Grande. He asked residents to report any other intersections that need attention, so officers can be dispatched to that area. Cullen reported on a robbery on Lorenzo Ave., where a purse was taken. All suspects were caught and the purse was recovered; there was a random shooting at the end of Grant, where no damage or injuries were reported, the suspects were reportedly driving a newer model Ford Mustang, which is still at large. On Christmas Day, there was a murder/suicide on Via Amigos. Cullen stated that he could not give out a lot of information, only that it was an isolated, domestic incident. In early January, there was a high-speed chase, which ended at Via Alamitos and Washington, the suspect was caught and arrested for violating his probation. There was also a strong-arm robbery on Via Vista. The robber took a resident's purse and is still at large. Deputy Cullen encouraged residents to report anyone or anything that is suspicious in their neighborhood.

4.3 Supervisor Wilma Chan -– District Representative, Steve Jones, stated that the Art Commission has recommended an artist and the item is scheduled for approval before the Board of Supervisors (BOS) in early February. Construction on the San Lorenzo Library is scheduled to begin mid-February, with a community groundbreaking event scheduled for Wednesday, February 19th, from 11 a.m. to 12 noon. There will be an additional presentation about the Library's expansion at next Wednesday's Unincorporated Services Meeting. There will also be a groundbreaking ceremony for PG&E's park at Washington and Grant on February 10th at 11:30 a.m. The EALI Blue Ribbon Committee met last night and top priorities were reviewed. Working groups are being organized. The committee is working on moving forward with the priorities identified by the Charrette. Jones said there is more information on the back table for all that are interested. He also brought information about educational grants and employment opportunities through the Alameda County Arts Commission. The Hayward Area Recreational District (HARD) has finished painting the Community Center at the San Lorenzo Community (Duck) Park and the newly opened restaurant "Flavor of India" is having a ribbon cutting this Saturday January 18th at 3:30 p.m.

Director Kavasch asked whether the EALI Committee is still accepting individuals into the working groups. Jones said the committee is still accepting members. He left information about the dates for the first two meetings and a list of the current members.

A resident asked about the "for sale" sign on the property owned by PG&E at Grant and Washington. Jones stated that there was a miscommunication and those signs have been taken down. PG&E is making the remaining area of the lot a park. PG&E is not selling the property.

A resident stressed the importance of the EALI working groups especially the Governance Working Group. He urged the Association Board to ask Supervisor Miley to schedule this group's meetings in the Association's Hall.

**6.2 House of the Month –- The owners were not present. President Kavasch congratulated the homeowners at 1090 Via Enrico and stated that they are being awarded a $50.00 gift certificate to a local business (Trans Brand Names 4 Less).

4.4 Zoning Enforcement –- The report was left on the back table.

5.0 FINANCIAL REPORT (motion required)

5.1 Approval of December 2013 Expenditures -– Director Auten moves to approve the December 2013 Expenditures, Director Kirk seconds, the motion carries unanimously.

6.0 OTHER BUSINESS (motions may be required)

6.1 Variance -– Fanciers Permit, 80 Via Hermosa, Susan Knudson, Two (2) Dachshunds; one (1) Doberman (timed agenda item 7:45 p.m.) –*See item above.

6.2 House of the Month -– 1090 Via Enrico; Award Presentation (Timed Agenda Item 8:00 p.m.) – ** See item above.

6.3 Board Vacancy -- Interviews, January 23, 2014 – President Kavasch reported that Director Wydler's seat would be vacated in February 2014. There were no candidates for the past election cycle. The Board posted the vacancy in the last newsletter and now three (3) homeowners have applied for the open seat. These candidates will be interviewed by the Board on January 23, 2014. She stated that the best process to seat a candidate is through election, and she encouraged those not appointed by the Board to consider running in the Association's upcoming election in November 2014.

7.0 ADMINISTRATOR’S REPORT

7.1 Operations -– The Administrator announced the dates for the upcoming Association sponsored events of Lunar New Year (2/7/14) and the Business Expo (3/1/14).

7.2 Street Sweeper –- The Administrator reported that the street sweeper was repaired and returned on January 3, 2014, however, after a day, it broke down again. The cruise control malfunctioned, but the sweeper can be operated manually and it is currently sweeping the streets. This process uses more fuel and is harder on the brooms. The Association continues to explore other options in purchasing or renting a sweeper.

7.3 Assessments 2014 -– The Administrator stated that the assessments were mailed just before Christmas and payment is due January 1st, delinquent if not paid by February 1st. A late fee of $10.00 accrues in February, with interest beginning March 1st. The Association has contracted with a new bank (Mutual Bank of Omaha), which deals specifically with Associations. A lock box has been set up and the bills are encoded, so they can be directly deposited into the bank without staff having to sort and process them for deposit. This has saved the office a tremendous amount of time and has proven to be a more efficient way of processing the payments. The Administrator reported that as of yesterday, the lock box had processed 2,565 assessment payments, compared to 435, processed by the office. To date, the Association has received 3000 assessments, or 53%. There is no fee for the lock box service.

The Administrator reminded the residents about "Flavor of India's" ribbon cutting, this Saturday, January 18th at 3:30 p.m.

A resident stated that she tried to pay her assessment on line and was charged a $10 fee. The Administrator noted that the sales person she originally met with did not know about this fee. However, it is a "convenience fee" the bank charges all clients. Next year the goal is to have an Association website that will allow homeowners to pay on line, without a fee.

8.0 LIENS AND VIOLATIONS REPORT -- The Administrator reported there were four (4) liens released since the December 2013 meeting. Violation letters for December 2013 were as follows:

December 2013 Violation Report

Number  Violation                              No. of Letters

1/19    Inoperable Vehicles in driveway               2
2/22    Recreational veh in front/side yard           4
6       General maintenance of property               0
7/20    Unpaved parking                               1                   
10      Yard maintenance                             28
13      Holiday lights                                0
14      No signs                                      -
15      Building maintenance                          0
18      Lean/miss fence                               -
21      Working on vehicles                           0
23      Dogs/cats more than 2                         -
24      Barking dogs                                  0
25      Prohibited animals                            0
26      Excessive noise                               0
27      No home business                              0
28/99   Other                                         4
30      Multiple violations                           4
31      Plans needed                                  7

Total                                                48

Director Wydler moves to approve the liens and violations report, Director Kirk seconds, the motion carries unanimously.

9.0 HEARINGS

9.1 None -– No report. The Board has scheduled CC&R violation hearings for January 27, 2014 at 6 p.m.

10.0 PUBLIC COMMENT -– Items Not on the Agenda

A resident asked that his email be forwarded to the County regarding a house on Meekland Ave. The County owns this residence and although County zoning is moving forward on cutting the weeds and removing the Christmas lights, the outside still needs paint. He is frustrated with the blighted condition of this County owned property.

11.0 BOARD REPORTS –- Director Hoffmann thanked those who attended the last EALI meeting and asked that they continue to participate and encourage their neighbors to attend.

President Kavasch stated that the Governor has not declared a drought at this time and she encouraged people to continue to maintain their yards. The Association is going to make a concerted effort to educate residents on yard maintenance and has invited a master gardener to present workshops on native plants and drought tolerant landscaping to our homeowners.

12.0 ADJOURNMENT -– President Kavasch adjourned the meeting at 8: 35 p.m.

Respectfully Submitted,


Steve Kirk
Secretary/Treasurer

Recorded and Transcribed by: Kathleen Harrigan
Reviewed by: Susan Kleebauer, Administrator