Scanned and reposted by San Lorenzo Express


MINUTES

BUSINESS DEVELOPMENT COMMITTEE
SAN LORENZO VILLAGE HOMES ASSOCIATION

January 7, 1999


Meeting Called to Order: 7:08 p.m. By Chair, Travis Thoms

Present: Jim Spears, Sharon Stout, Nita Tolson, Mary Ann McMillan, Barry Weiss, Millie Arieta, Frank Peixoto, Roberta Furger, Mel Brookman, Howard Beckman, Travis Thoms, Mary Reynolds, Jack Mackinnon, Nancy Van Huffel, and Kathleen Harrigan

1. Discussion of Membership, Purpose and Support from the Board for the Committee, Travis Thoms: Chair Thoms presented a template for the committee to discuss regarding membership, purpose and the empowerment of the Business Development Committee.

A. Membership: Chair Thoms asked the committee how many members it would want to make up the committee - a maximum and a minimum - and whether there should be any restrictions or qualifications for membership. Frank Peixoto asked whether the Board had set any parameters. Chair Thoms stated that the Board has not set membership parameters for the committee and that once the group decides on these it will forward its recommendations to the Board.

The following suggestions regarding membership were taken from committee members, voted upon and adopted by a majority vote of the members present:

It was suggested and adopted that the committee have a maximum of 20 members with a minimum of 5 members.

It was suggested and adopted that the Chair be elected by the committee to a term not to exceed one year and that the Chair of this committee could not be a member of the San Lorenzo Village Homes Association Board of Directors.

It was suggested and adopted that two (2) Board Members from the San Lorenzo Homes Association represent the Board on the committee as active, voting members.

It was suggested and adopted that five (5) voting committee members would constitute a quorum.

It was suggested and adopted that individual membership to the committee would be not limited to terms but would continue as long as that member was "active".

It was suggested and adopted that an "active member" would be an individual who has missed no more than two (2) consecutive Meetings due to unexcused absences.

It was suggested and adopted that the Chair would determine what defined "unexcused" absences.

It was suggested and adopted that the committee meetings would be open to the public for viewing and participation. However, it would be up to the Chair's discretion as to what limits of participation the public would have.

The committee discussed how new members would be added. Nancy Van Huffel stated that some committees recruit by inviting people to attend meetings first and then if there is an opening, new members are voted in by the committee subject to Board approval. Frank Peixoto stated that the committee can always approach the Board and state that it needs to appoint more members for a certain reason. Howard Beckman said that the committee needs a mechanism to decide how the appointments will be made. The committee discussed various ways to appoint members and came up with three (3) options: 1. The Chair of the committee appoints the members; 2. Someone in the Committee nominates a member, and the member is voted in, and then subject to approval by the Association's Board of Directors. 3. The Association's Board of Directors would pick new members on behalf of the committee.

The committee adopted option #2 by a majority vote of committee members present which stated - "Someone in the committee would nominate a member, who would be elected onto the committee by a majority vote and then subject to the approval of the Association's Board of Directors.

B. Focus of Committee - Chair Thoms stated that at the last Business Development meeting there was a consensus amongst the members to be a pro-active committee. Howard Beckman stated that it is necessary for the group to nail down a comprehensive plan or vision for the group to be pro-active about. He suggested that the committee develop a statement that reflects what the Association would like to see in the area - something which the Board can approve. Roberta Furger said that the committee should develop a specific plan, which could take some time. Nancy Van Huffel stated that a specific plan needs a consensus from the community related to both long and short term goals. Roberta Furger pointed out that a general statement regarding the committee's purpose is needed to present to the Board of Directors and that the group can work on a specific plan at a future meeting.. Howard Beckman suggested that part of the statement include criteria which would be developed for the committee. Nancy Van Huffel suggested the Chair read to the group a statement of purpose which was drafted by Van Huffel and approved by the Board at the initial meeting last June. It read: "to review the economic health of the San Lorenzo Village, and to develop a plan for business retention/attraction. The committee is charged with defining an economic development vision for the community and a strategic plan to implement that vision. The Committee is directed to identify long and short term goals, a time frame and an evaluation criteria for the plan."

Chair Thoms stated that a pro-active statement for the committee was missing in this statement of purpose and suggested that the group include a clause to state: "The Business Development Committee is to make a 'pro-active' effort to bring businesses and industry to the old Mervyns' plaza initially, eventually expanding to the economic development of the San Lorenzo area in total." Mel Brookman pointed out that the group needs to determine what rents are going for in the Square as part of its plan, and that the group can not sell the Square to potential businesses if it has no idea what it can offer businesses to entice them to the area.

The committee voted unanimously to accept the following general statement of purpose:

The Business Development Committee is to review the economic health of the San Lorenzo Village, and to develop a plan for business retention and attraction. The committee is charged with defining an economic development vision for the San Lorenzo community and a strategic plan to implement that vision. The committee has been directed to identify both long and short term goals, a time frame and an evaluation criteria for the plan. The committee shall make a "pro-active" effort to bring business to the old Mervyn's plaza initially, eventually expanding to economic development of San Lorenzo in total.
C. Empowerment - Travis Thoms asked the coi-nmittee to think about what charge and function it should have from the Association's Board of Directors. Barry Weiss pointed out the importance of getting Board direction prior to going out to the public. He also encouraged the group to keep the Bohannon Organization appraised of the committee's activities. Chair Thoms stated that the Board needed to validate the fact finding process that the group does regarding businesses. Howard Beckman stated that the committee needs to determine how much freedom and what license or empowerment the committee wants to ask for from the Board. Howard Beckman stated that a large part of the committee's job should be consistent with what the community wants and should include how the group will handle the Bohannon Organization.

The group decided that the committee would ask the Board for permission to represent the Board and the community in approaching business and government officials for information concerning the committee's project. Once a viable plan had been established by the group, then it would return to the Board for approval to expand its purview as it may require.

Chair Thoms stated that he would compile and forward the committee's statement regarding membership, purpose and empowerment to each of the members for review and that any changes in text be made prior to the statement going out to the Board members. Nancy Van Huffel stated that she would need any changes by the 14th of January so that she could get these out in the Board packet.

2. Next meeting: Tuesday, January 26, 1999 at 7:00 p.m. Meeting place: TBA . It was discussed and decided that the best time for the committee to meet would be the first Thursday of every month at 7:00 p.m. in the San Lorenzo Community Hall.

3. Future Agendas: It was questioned what would be discussed at the next meeting on 1/26/99. Nancy Van Huffel announced to the committee that she had been approached by a business woman who wants to open a coffee shop in the shopping area where Rasputins currently is. She noted that Rasputins will be moving across from Target. It was decided that her presentation would be one of the first items on the agenda for the next meeting. Howard Beckman stated that the meeting should focus on a general plan for the area. Roberta Furger questioned whether Bohannon should be invited? It was pointed out that the group should first get its charge from the Board and then as needed invite Bohannon for a particular iteiii on an agenda. Nancy Van Huffel suggested that the group consider discussing the KFC relocation, since the committee has not made any recommendations regarding this issue. Barry Weiss stated that it would be helpful if the committee invited someone with expertise to help them put together a general plan. Nancy Van Huffel suggested that Bruce Dern with the County has expertise in this area, she also recommended that the committee get a copy of a general plan to refer to. Howard Beckman stated that he felt that the first issue of business should be devoted to more of a community plan than a general plan for the area as in what type of business environment does the committee want for the area. Barry Weiss questioned whether Bohannon has a master plan for the Square. Nancy Van Huffel stated that Bohannon has no master plan - their idea has been to get a big anchor store into the area and then to attract other businesses. She stated that the Business Development Committee needs to work on a plan that will show potential businesses the good stuff that San Lorenzo has to offer.

4. Meeting Adjourned - Chair Thoms adjourns meeting at 8:47 p.m.